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8 <br /> Orange County, NC I CONSTRUCTION MANAGER AT RISK CONTRACT I CONFIDENTIAL DRAFT <br /> and construction phases. The schedule shall be updated within fifteen (15) days of each design milestone <br /> submission. <br /> 4.1.4 Subcontractor Pre-Qualification. No later than sixty (60) days before submission of the final GMP, <br /> the CMAR shall commence pre-qualification of first-tier subcontractors for all major trade packages. Pre- <br /> qualification criteria shall be developed jointly by the Owner, Project Designer, and CMAR. <br /> 4.1.5 Project Management Systems.The CMAR shall establish and maintain project management systems <br /> including document control, RFI tracking, submittal log, and cost control reporting in a platform approved <br /> by the Owner. All project data in CMAR-managed platforms is Owner data and shall be accessible to the <br /> County at all times. Upon Phase 1 termination or commencement of Phase 2, the CMAR shall ensure the <br /> County has full export access to all project data. The CMAR shall maintain cost accounting records on <br /> authorized Work performed under unit costs, actual costs for labor and material, or other bases requiring <br /> accounting records, and afford the Owner access to these records and preserve them for a period of three <br /> (3) years after final payment. The Owner reserves the right to audit these records during that period. <br /> 4.1.6 MWBE Outreach. The CMAR shall conduct outreach to MWBE subcontractors during the pre- <br /> qualification and bidding preparation phases consistent with the Owner's MWBE goals established in Article <br /> 25. <br /> 4.1.7 Budget Validation Checkpoints. At each design milestone, the CMAR shall submit a written Budget <br /> Status Report to the County certifying: (a) the current estimated project cost; (b) whether the estimate is <br /> within the Total Construction Budget; (c) identified risks that could affect cost; and (d) recommended scope <br /> or design adjustments if the estimate exceeds the Total Construction Budget. Failure to submit a required <br /> Budget Status Report within the specified time is a material deficiency in CMAR's Phase 1 performance. <br /> 4.2 Phase 1 Deliverables <br /> The specific deliverables, formats, and due dates for each Phase 1 milestone are set forth in Exhibit B (Phase <br /> 1 Deliverables Schedule). The Owner shall accept or reject each deliverable in writing within fifteen (15) days <br /> of receipt. Deliverables not accepted shall be revised and resubmitted within ten (10)days. <br /> 4.3 Phase 1 Fee <br /> The Owner shall pay the CMAR a fixed Pre-Construction Fee of$193,339 for all Phase 1 services. The Pre- <br /> Construction Fee is inclusive of all CMAR home office costs, personnel, travel, and overhead associated with <br /> Phase 1. No additional compensation shall be payable for Phase 1 services except as provided in Section 4.5. <br /> 4.4 Phase 1 Payment Schedule <br /> The Pre-Construction Fee shall be paid in monthly installments proportionate to the percentage of Phase 1 <br /> services completed, as documented in the CMAR's monthly invoice. Invoices shall be submitted by the 1st of <br /> each month and paid within forty-five (45) days of receipt and approval by the Owner, in accordance with N.C. <br /> Gen. Stat. § 143-134.1. <br /> 4.5 Additional Phase 1 Services <br /> If the Owner requests services beyond the scope of Section 4.1 (the parties shall negotiate compensation in <br /> writing before such services commence. No compensation shall be due for additional reviews necessitated by <br /> the CMAR's failure to perform adequate initial reviews. <br /> 4.6 Phase 1 Personnel <br /> The Key Personnel identified in Exhibit C shall be assigned to the Project throughout Phase 1. The CMAR shall <br /> not reassign Key Personnel without the Owner's prior written consent. If Key Personnel must be replaced due <br /> to departure from the CMAR's firm or other unavoidable circumstances,the CMAR shall provide the Owner with <br /> at least thirty(30)days written notice and a proposed replacement of equal or greater qualifications for Owner's <br /> approval. <br /> 4.7 Owner's Obligations During Phase 1 <br /> Page 5 of 35 <br />