Agenda 06-02-2026; 8-g - Approval of a Contract with Samet Corporation for Construction Manager-At-Risk Services for the Renovation of the John M. Link, Jr. Government Services Center and Construction of the Sheriff’s Evide

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Questionnaire 81 Management of the Control Budget is paramount to • Reduced cost to the Owner: When consideration successful Preconstruction effort. We stay engaged of an alternate product can bring savings back to with the project team throughout the design process the Owner we would bring those to the team for and utilize the principals of Target Value Design, review. providing input for the team to make decisions that o Convenience of the Subcontractor: We ask keep the design on target and understand cost or Subcontractors to bring convenience substitution schedule implications of the decisions being made. requests forward during the bidding phase. Further, Samet has In-house MP&E preconstruction Subcontractors should not be include alternative expertise who can provide more detailed insight products in their bid, making them more into those trades and a more detailed evaluation of competitive, without obtaining approval in proposals received. advance. A significant key difference in our role as a We ask and expect our Subcontractors to provide an Construction Manager, is our final GMP should evaluation of the differences between a substitution anticipate costs required to complete the scope and the original specified product. Samet will review and intent of the project as it is described on the this evaluation as any other submittal and consider documents. Samet uses or detailed knowledge of potential conflicts with other trades. Ultimately we the project obtained throughout the preconstruction request the Design Team review the substitution process, together with our experience and expertise and approve as a variance to be compatible with the to ensure we have included specific allowances or greater design and design intent. contingencies for work scope that is typically not definable or quantifiable at the time of bidding to the trades. These budgets are then transparently managed 7. Describe how the team would provide cost to the benefit of the Owner. management services on this project using the CM at Risk delivery method. How would you reconcile Ultimately, at Samet our GMP's are built to differences between your cost estimates and those minimize change orders, unless it is initiated by prepared by the Design Team?Provide the cost model a change in scope to the project, or caused by format used on one of the four similar completed unforeseen or concealed conditions. projects listed in your response. Potential Change Order Logs are maintained Samet will typically produce 3 estimates for the weekly and issued to the Owner and Architect either Project based on the documents and information bi-weekly or monthly depending on the contract and provided by the Design Team. Clarifications and discussions with the project team. These logs are assumptions when appropriate will be itemized in the inclusive of: estimate's documentation. o Costs charged to Contract Allowances or • Schematic Design Estimate: Produced around Construction Contingency 20-30% design, this establishes a baseline Control o The incorporation of an Architect's ASI or other Budget to be carried through the design process. design directive (Whether$0 or cost incurring) All future estimates, or pricing exercises will o Resulting from an Owner request to change the reference back to the Control Budget. If there project scope. are any differences between our estimate and the In distributing these logs on an agreed and regular design team estimate they are resolved at this basis, we provide the team the opportunity to stage and incorporated in the Control Budget. comment or question conditions which affect the • Design Development Estimate: Produced at— 50- project's final cost. Our goal is for the Owner or 60% design to ensure the design Architect to have as much time as possible when • Construction Documents Estimate: This estimate decisions may still be made to alter those conditions forms the basis for the GMP and sets the budget to and eliminate "surprise" events after the fact. be followed through the construction phase of the project. 8. Explain the management tools, techniques and Each of the above estimates will include the procedures the firm uses to monitor and maintain the following documents: construction phase schedule. • Estimate Summary by Construction Division o Estimate Detail with in-house takeoffs All project schedules are developed using o Clarifications and Qualifications Primavera P6 Scheduling Software and the Critical o Value Engineering Log, Cost Variance Log, Path Methodology. Samet uses in house full time Allowance Log scheduling engineers in the development and RFQ 367-005466 /The Renovation& Construction of Sheriff's Office Facilities