Agenda 06-02-2026; 8-g - Approval of a Contract with Samet Corporation for Construction Manager-At-Risk Services for the Renovation of the John M. Link, Jr. Government Services Center and Construction of the Sheriff’s Evide

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Questionnaire 80 4. Describe the team's approach to maintenance "I thought they were doing that" issues. We considerations during the design and construction conduct pre-bid conferences to walk through project phases of a project. requirements, answer questions, and ensure all As a Construction Manager, Samet will engage prospective bidders understand both their individual with the facilities group and make sure their long scopes and how their work interfaces with other term needs are addressed in the construction process. trades. There are specific areas we focus on that can make Construction Phase a meaningful difference in their long term ability to Once construction begins, trade coordination efficiently and effectively maintain the new facilities: operates through our"5 Never Fails" quality control o Ensure the facilities group has an opportunity program and ProCore project management platform. to review submittals before final equipment is ProCore serves as the central hub where all trades released. access current documents, submit shop drawings, o A diligent BIM process with maintenance as a respond to inspections, and track coordination issues primary focus along with clash detection. We in real-time. ensure every operable item can be effectively reached for both operation and eventual Our coordination procedures include: replacement. oPre-Installation Meetings o Ensuring the means of access to equipment on Shop Drawing Coordination through ProCore's a roof or overhead can be reached safely and submittal tracking system providing input to the design team so appropriate o Progressive Inspection and Documentation where scope can be bought competitively and not an issues are caught and resolved immediately rather afterthought. than accumulating until closeout. o Ensure our closeout document package is well o Systems Coordination particularly critical organized and complete so the facilities team for emergency services facilities where 911 can easily access requirement maintenance communications, EOC technology, backup power, information when needed. This includes the and HVAC controls must integrate seamlessly. maintenance schedules for all equipment provided. We coordinate commissioning activities to ensure testing occurs in proper sequence with all affected trades present. 5. Explain the firms procedures for document quality o Regular Job Meetings where all trades review control and coordination of the various trades in the upcoming work, identify potential conflicts, review of design documents and specifications. Also, and develop resolution strategies, with minutes explain the same coordination of trades in the GMP distributed through ProCore for documentation. Development and Construction Phase. Design Document Review Phase 6. Describe procedures you use to review and Samet's document quality control begins during consider product substitutions. preconstruction with comprehensive constructability While Samet minimizes substitutions to reduce reviews at each design phase. Using Bluebeam Revu, administrative burden on all stakeholders, we our team systematically examines drawings and recognize that certain substitutions may benefit the specifications,bringing 3D construction knowledge project. Examples of how we categorize and consider to 2D documents to identify issues before they these are as follows: become problems. We actively engage qualified trade o The original product is not available to suit the contractors early to provide input on their systems, project schedule: When the specified product capturing real-world installation expertise while cannot meet the project schedule despite early design decisions can still be incorporated efficiently. A submittal coordination with subcontractors we critical coordination tool is our"Building Envelope" evaluate substitutions to maintain the completion review meeting. All review comments are compiled date. and submitted to MRB Group PC Consulting for o Enhanced performance: When the project incorporation into subsequent design phases. team identifies an alternative option that has GMP Development Phase longer, better, or more efficient performance During GMP development, we establish clear scope considerations, we present these options to the boundaries through detailed,project-specific scopes owner for consideration. of work for each bid package. This careful scoping eliminates gaps between trades and prevents costly RFQ 367-005466 /The Renovation& Construction of Sheriff's Office Facilities