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Docusign Envelope ID : 3B08A048-869F-453D-90BD-AD70C1468FEC <br /> 6 . Submit regular progress reports to the Town . Reports are due at a minimum by October 15 , <br /> January 15 , April 15 , and July 15 (July 15 report shall include 4t" quarter accomplishments <br /> as well as a cumulative report) and shall provide information about activities , challenges , <br /> and other relevant information regarding the implementation of this Contract . At a <br /> minimum , reports shall include the data included in the sample reporting template included <br /> in Exhibit B . <br /> 7 . Meet with staff from Orange County and the Towns of Carrboro and Chapel Hill twice a <br /> year, upon submission of 1st and 3 `d quarter invoices to discuss data provided in progress <br /> reports , <br /> 8 . Maintain Homeless Management Information System (HMIS ) data in compliance with <br /> HUD reporting requirements . <br /> 9 . Contact individuals referred to shelter within 72 hours of receiving names from Housing <br /> Helpline staff, to ensure timely occupancy of open beds . <br /> 10 . Provide policy and procedures manual that clearly defines client expectations , process <br /> regarding determination of suspensions , and reasons for suspensions . Upon request, <br /> provide records of any appeals including individual, date , outcome and date at which ban <br /> lapses . <br /> 11 . Administer all functions and services without discrimination because of age , sex, race, <br /> creed, national origin, economic status , disability, or on the basis of sexual orientation <br /> and gender expression/identity. <br /> E <br /> i <br /> i <br /> i <br /> i <br /> I <br /> Payments on this Contract will be made according to this exhibit as described below : <br /> i <br /> 4 <br /> 1 . The total annual appropriation of $ 274 , 453 . 29 shall be paid to Inter-Faith Council for <br /> Social Service, Inc . in four equal installments of $ 68 , 613 . 32 . <br /> i <br /> 2 . Inter-Faith Council for Social Service , Inc . shall provide the Town with an invoice for each <br /> installment quarterly due no later than October 15 , 2025 and January 15 , April 15 , and July <br /> 151 2026 . Invoices that are submitted early will be approved by staff and submitted through <br /> Town processes for payment no earlier than the last day of the quarter for work completed <br /> within the quarter. Payment will be made by the Town within thirty (30) days after the end ; <br /> of the quarter or receipt of an accurate invoice, approved by the contact person or his/her <br /> designee, whichever comes later. <br /> I <br />