Agenda - 09-26-2005-2 - Laserfiche WebLink

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MEMORANDUM TO: County Commissioners COPIES: Jahn Link, County Manager FROM: Paul Thames, PE, County Engineer DATE: September 23, 2005 SUBJECT: Efland Band/Buckhorn EDD/community sewer expansion project As the Efland Middle School #3 is scheduled to open in August 2006, the entities and individuals involved with that opening have expressed concerns as to the timetable far completing the necessary utility (water/sewer/power, etc,) extensions to the school site, In accordance with the request of the County Manager, the following information about utility extension and associated timing issues is provided. The water/sewer utility design and approval process has fallen approximately one month behind schedule as a consequence of several design/environmental/right-of-way issues: 1. construction and environmental permitting issues crossing the wetland area at the southwest corner of the middle property; 2. the overabundance of existing telephone utilities (Mebtel) located in both shoulders and the entire NCDOT right-of-way for West Ten Road (proposed routingllocation of water main to school site and force main from wastewater pumping station); 3, the non-responsiveness of the NG Railroad Corporation an matters of providing easements/encroachments (and the NCRC's preliminary projected easement costs) in the railroad rights-of-way (in the shoulders of Washington Street at Buckhorn community location and Forrest Avenue in central Efland location) for installing sewer lines; and 4, non-railroad related system layout and easement complexities involved in the central Efland portion of the project. To avoid school opening delays, these issues have been addressed/resolved to the extent passible by: proceeding with the project design development and construction document preparation under the assumption (confirmed to be acceptable to the permitting/grant funding agency) that the overall project can be split into two separate projects (Buckhorn EDD/community); negotiating with Mebtel to remove/abandon its telephone lines in the northern shoulder of West Ten Road (at a Mebtel-cited cost of $31,000); persuading NCDOT to remove the beaver dam in the creek south of West Ten Road (thus reducing a pond on the north side of West Ten to atwo-foot-wide stream); structuring the construction documents for the Buckhorn EDD/community portion of the project to allow eliminating (temporarily) those areas affected by railroad right-of-way far inclusion into the central Efland portion of the project; and redesigning all portions of the project to minimize incursion into railroad rights-of-way,