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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 22, 2003 <br />Action Agenda <br />Item No. 2 <br />SUBJECT: School Capital Investment Plans (CIP) for 2003-2013 <br />DEPARTMENT: County Manager/Budget/ PUBLIC HEARING: (Y/N) No <br />CHCCS/OCS <br />ATTACHMENT(S): <br />CHCCS 2003-2013 CIP <br />OCS CIP 2003-2013 <br />(both under separate cover) <br />Charts -County's Annual Debt Service <br />Projections <br />5/18/03 CHCCS Superintendent Memo <br />INFORMATION CONTACT: <br />John Link or Rod Visser, ext 2300 <br />Donna Dean, ext 2151 <br />Neil Pedersen, 967-8211 <br />Mike Williams, 732-8126 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />Chapel Hill <br />Durham <br />Mebane <br />732-8181 <br />968-4501 <br />688-7331 <br />336-227-2031 <br />PURPOSE: To discuss the proposed 10-year capital investment plans submitted by the <br />Orange County Board of Education and the Chapel Hill-Carrboro Board of Education. <br />BACKGROUND: Each year, the County Manager and staff update the County's ten-year <br />Capital Investment Plan (CIP). The CIP is a multi-year plan that addresses County and school <br />needs for long-lived assets. Items typically included in the CIP are construction, refurbishment, <br />or purchases of buildings; land acquisition or improvement; and major equipment and vehicle <br />acquisition and financing. This process offers an opportunity to review long-term capital needs <br />and enables timely acquisition and phased financing of major assets. <br />This year, the school portion of the CIP is being presented later in the budget process than the <br />County portion of the CIP, which was presented on April 21. With the advent of the Schools <br />Adequate Public Facilities Ordinance (SAPFO) system, school capital planning in this and <br />subsequent years will need to be pushed back several months from the historical pattern. <br />Actual student membership figures as of November 15 each year are used as the basis for <br />annually updated student projections generated and analyzed by County, school, and municipal <br />staffs between December and February each year. Once school building capacities and <br />student projections are certified by representatives of all SAPFO partners each February, those <br />projections become the basis for forecasting additional school facility needs during the <br />subsequent 10 year CIP period. <br />During the January 2003 annual planning retreat, the BOCC expressed the desire to have this <br />year's update provide a comprehensive view of the ten-year capital planning period. To that <br />