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Orange County, NC <br /> <br /> <br />REGISTERED E-PROCUREMENT VENDORS: <br />1. ELECTRONIC PROCUREMENT (APPLIES TO ALL CONTRACTS THAT INCLUDE E- <br />PROCUREMENT AND ARE IDENTIFIED AS SUCH IN THE BODY OF THE <br />SOLICITATION DOCUMENT): Purchasing shall be conducted through the Statewide E- <br />Procurement Service. The State’s third-party agent shall serve as the Supplier Manager for this E- <br />Procurement Service. THE SUCCESSFUL BIDDER (S) SHALL PAY A TRANSACTION FEE <br />OF 1.75% (.0175) ON THE TOTAL DOLLAR AMOUNT (EXCLUDING SALES TAXES) OF <br />EACH PURCHASE ORDER ISSUED THROUGH THE STATEWIDE E-PROCUREMENT <br />SERVICE. This applies to all purchase orders, regardless of the quantity or dollar amount of the <br />purchase order. The transaction fee shall not be stated or included as a separate item in the <br />proposed contract or invoice. There are no additional fees or charges to the contractor for the <br />services rendered by the Supplier Manager under this contract. Contractor will receive a credit for <br />transaction fees they paid for the purchase of any item(s) if an item(s) is returned through no fault <br />of the contractor. Transaction fees are non-refundable when an item is rejected and returned, or <br />declined, due to the contractor’s failure to perform or comply with specifications or requirements of <br />the contract. Contractor or its Authorized Reseller, as applicable, will be invoiced monthly for the <br />State’s transaction fee by the Supplier Manager. The transaction fee shall be based on purchase <br />orders issued for the prior month. Unless Supplier Manager receives written notice from the <br />Contractor identifying with specificity any errors in an invoice within thirty (30) days of the <br />receipt of invoice, such invoice shall be deemed to be correct and Contractor shall have waived its <br />right to later dispute the accuracy and completeness of the invoice. Payment of the transaction fee <br />by the Contractor is due to the account designated by the State within thirty (30) days after receipt <br />of the correct invoice for the transaction fee, which includes payment of all portions of an invoice <br />not in dispute. Within thirty (30) days of the receipt of invoice, contractor may request in writing <br />an extension of the invoice payment due date for that portion of the transaction fee invoice for <br />which payment of the related goods by the governmental purchasing entity has not been received <br />by the Contractor. If payment of the transaction fee is not received by the State within this <br />payment period, it shall be considered a material breach of contract. The Supplier Manager shall <br />provide, whenever reasonably requested by the contractor in writing (including electronic <br />documents), supporting documentation from the E-Procurement Service that accounts for the <br />amount of the invoice. The Supplier Manager will capture the order from the State approved user, <br />including the shipping and payment information, and submit the order in accordance with the E - <br />Procurement Service. Subsequently, the Supplier Manager will send those orders to the <br />appropriate contractor on State Contract. The State or State approved user, not the Suppli er <br />Manager, shall be responsible for the solicitation, bids received, evaluation of bids received, award <br />of contract, and the payment for goods delivered. Contractor agrees at all times to maintain the <br />confidentiality of its user name and password for the Statewide E- Procurement Services. If a <br />contractor is a corporation, partnership or other legal entity, then the contractor may authorize its <br />employees to use its password. Contractor shall be responsible for all activity and all charges by <br />such employees. Contractor agrees not to permit a third party to use the Statewide E -Procurement <br />Services through its account. If there is a breach of security through the contractor’s account, <br />contractor shall immediately change its password and notify the Supplier Manager of the security <br />breach by e-mail. Contractor shall cooperate with the State and the Supplier Manager to mitigate <br />and correct any security breach. <br />2. NON-REGISTERED E-PROCUREMENT VENDORS: E-Procurement Rules DO NOT apply. <br /> <br /> <br />Docusign Envelope ID: CF064D56-F89A-8651-8229-D168AFF8B909