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ORANGE COUNTY—ADVISORY BOARD MEETING AGENDA [Planning Board] 1 [06 May 20161 • Comments must be directed to the Board, not to individual members. • Written comments may be submitted to planningboard _ orangecountync.gov no later than 3:00 p.m.the afternoon of the meeting. Please include in the Subject line of the email the title of the agenda item your comment pertains to. Emails sent to this address are viewable on Google Groups: https://groups.googLe.com/g/ocpLanningboard • Written comments can also be dropped off at the Planning Department's offices at 131 W. Margaret Lane, 2nd floor, Hillsborough, NC during normal business hours(8:00 a.m.to 5:00 p.m. Monday through Friday). Written comments will be scanned and sent by staff to the email address indicated above. Sign up to receive a notification when Planning Board agendas are posted Interested persons can sign up at https://www.orangecountync.gov/tist.aspx to receive a notification when agendas are posted. (Scroll down to the"Agenda Center" category and choose Planning Board). Monthly Planning&Inspections Newsletter Sign up at https://www.orangecountync.gov/List.aspx?ListlD=408 to receive the monthly communication on happenings in the Planning&Inspections Department. Review Process The Planning Board is an appointed volunteer advisory board which makes recommendations to the Board of County Commissioners (the elected officials).The Board of County Commissioners holds a formal public hearing and makes decisions. Section 2.8 of the County's Unified Development Ordinance contains a flowchart depicting the review process for rezoning and text amendment applications. Planning Board Member Potential Conflict of Interest It is the duty of every Board member to avoid both conflicts of interest and appearances of conflict. Board members having any conflicts of interest or appearances of conflict with respect to matters before the Board should identify the conflict or appearance of conflict and refrain from undue participation in the matter involved. As a reminder, NC General Statute§ 160D-109 establishes the following standard: Members of appointed boards shall not vote on any advisory or legislative decision regarding a development regulation where the outcome of the matter being considered is reasonably likely to have a direct, substantial, and readily identifiable financial impact on the member.An appointed board member shall not vote on any zoning amendment if the landowner of the property subject to a rezoning petition or the applicant for a text amendment is a person with whom the member has a close familial, business, or other associational relationship. If any Planning Board member has any concern about a possible conflict related to an agenda item, please notify Planning staff and get in touch directly with a member of the County Attorney's staff before the meeting time to determine whether a conflict exists—and if so, how best to handle the potential conflict. Planning & Inspections Department I Page 3 of 3