Agenda - 05-20-2003-8s - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2003 Action Agenda Item No. ~_ SUBJECT: Whitted Human Services Center Renovation -Authorization to Contract for Environmental Remediation Services DEPARTMENT: Public Works/Purchasing & Central Services ATTACHMENT(S): 5/16/03 Public Works Director Memos WHSC Building Diagram PUBLIC HEARING: (Y/N) No INFORMATION CONTACT: Wilbert McAdoo, ext 2625 Pam Jones, 2650 TELEPHONE NUMBERS: Hillsborough Chapel Hill Durham Mebane 732-8181 968-4501 688-7331 336-227-2031 PURPOSE: To authorize the Manager and staff to approve change orders and execute additional contracts necessary to carry out the Whitted Human Serviices Center renovation project. BACKGROUND: The renovation project at the Whitted Human Services Center (WHSC) has progressed well since September 2002, with work substantially completed in the "B" Building and the Central Recreation Building. Employees and equipment from the "A" Building began relocating in early May so that renovation work in that section of WHSC could begin. Several hidden problems requiring an expanded scope of work for the project were discovered at the outset of the contractor's work, as described in the accompanying memorandum from the County's Public Works Director. Staff requests that the Board authorize the Purchasing Director and Public Works Director to negotiate and approve a contract with Wildlife Nuisance Control, Inc. to carry out the environmental remediation work necessary. That would allow the main WHSC contractor, Environmental Air Systems, Inc. to re-engage and complete the Whitted Center HVAC replacement project in an expeditious manner so as to minimize the disruption to employees and citizens who receive services from County departments housed at the Whiffed Center. Additionally, staff recommends that the Board authorize the Manager to approve any additional change orders, not to exceed an additional $100,000, that may became necessary during the period of time the BOCC does not meet from the end of June through mid-August 2003. Should any additional change orders become necessary (for example, if any other hidden problems should be discovered), staff would provide the BOCC with written reports on their nature and scope upon the Manager's approval of such change orders.