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2 <br />Either jurisdiction may request a joint meeting of the elected boards to discuss a development <br />proposal subject to courtesy review. The request shall be made in writing by the reviewing <br />jurisdiction when comments are submitted or in writing by the approving jurisdiction upon receipt <br />of comments. When either party requests a joint meeting, the approving jurisdiction agrees to <br />delay its approval process and/or commitment for utilities for the project in question in order to <br />accommodate the joint meeting. If such a meeting is scheduled, the developer will provide five <br />(5) additional copies of the development proposal application. <br />MAY 5, 2003 JOINT MEETING: The primary discussion of the courtesy review agreement <br />related to the utility service provision process in the Orange County planning jurisdiction. The <br />attached chart shows the process whereby the Planning Board reviews the proposal at the <br />Concept Subdivision Stage prior to Hillsborough being formally notified for utility commitment. A <br />joint meeting could be requested at that time. <br />The timeframe of a five-day turnaround' for comments can be difficult in some cases, so an <br />increased timeframe may be warranted for certain projects. This issue was discussed at the <br />meeting. Hillsborough is considering expanding the application and review period. <br />FINANCIAL IMPACT: There is possible personnel resource impact as an existing planner <br />would add to their responsibilities and be assigned to react to proposals in relatively short time <br />frames and attend meetings to understand the proposal and offer comment. <br />RECOMMENDATION(S): The Administration recommends that the Board approve the revised <br />agreement. <br />