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ORANGE COUNTY BOARD OF COMMISSIONERS AGENDA ABSTRACT Meeting Date: May 20, 2003 Action Agenda Item No. ~-~- SUBJECT: Orange County/Hillsborough Courtesy Review Agreement DEPARTMENT: Planning and Inspections PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Revised Draft Agreement with Revised Map Reservation of Utility Capacity for Review Purposes Checklist INFORMATION CONTACT: Craig N. Benedict, ext. 2592 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane (336)227-2031 PURPOSE: To consider a revised courtesy review agreement with the Town of Hillsborough. BACKGROUND: This item was discussed at the January 29, 2001 Board of Commissioners work session and again during a joint meeting with the Town of Hillsborough on January 31, 2001. The Board adopted the agreement on March 6, 2001. Hillsborough discussed the agreement that spring, but did not adopt it. A joint staff work group composed of John Link, Orange County Manager, Craig Benedict, Orange County Planning Director, Eric Peterson, Hillsborough Town Manager, Demetric Potts, Assistant Town Manager and Public Works Director, and Margaret IHauth, Town Planning Director worked on the outstanding issues in late 2001. The process for distribution of development project review material in each local government is not included in the agreement because it is an internal process. The agreement does include the five working day timeframe for return of comments. This timeframe is important because it allows time for review and comment while still permitting both parties to adhere to adopted agenda review and distribution schedules. The process proposed in Orange County by staff includes forwarding the material to the BOCC as soon as possible through hard copy or a-mail without staff comment. Staff and BOCC comment independently and the comments are collected, incorporated and distributed to Town of Hillsborough by staff. If the BOCC wishes to have the Hillsborough project presented by staff at a regular meeting or work session, then this likely would require: 1. A request from the Chair to the Mayor for more time; 2. Discussion with the County Manager and Chair to choreograph an appropriate meeting date.