OTHER-2026-031-Approval of a Cost Share Memorandum of Understanding (MOU) between Orange County and city of Mebane for West Ten

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engineering /design phase of the project is complete ; however, the necessary permits for construction have not yet been obtained and construction bids have not yet been received . Mebane intends to formally advertise and solicit for competitive construction bids in April 2026 . Construction is expected to take approximately six ( 6 ) months , weather permitting , with an estimated substantial completion in November/December 2026 . Mebane is managing the construction administration of the project . The County shall have no responsibility or obligation to design , administer, construct , operate , or maintain the project . Orange County and Mebane mutually wish to fund this public utility improvement project via a cost-share Memorandum of Understanding . The estimated total cost of the project is $ 944 , 750 , inclusive of engineering design ( $ 80 , 000 ) , construction ( $ 809 , 750 ) , and construction administration ( $ 55 , 000 ) . Per the MOU , Orange County will cover 50 % (estimated at $472 , 375 ) of the total project cost and Mebane will cover 50 % (estimated at $ 472 , 375 ) of the total project cost . Orange County' s maximum total project cost shall not exceed the Board of County Commissioners FY 2024 -25 CIP approved amount of $ 500 , 000 , without additional Board approval . IV . IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: 1 . Both the County and Mebane shall be responsible for half ( 50 % ) of the total project cost outlined in the attached cost estimate . Orange County ' s maximum total project cost shall not exceed the Board of County Commissioners FY 2024 -25 CIP approved amount of $ 500 , 000 , without additional Board approval . Mebane shall contract with a qualified and competitively solicited contractor to construct the project and shall manage the impending construction contract as such . 2 . The terms of this MOU shall begin on the date of execution and shall expire upon Mebane ' s final inspection /certification and acceptance of the project . 3 . The parties shall at all times remain in compliance with all applicable local , state , and federal laws , rules , and regulations , including , but not limited to , all state and federal non -discrimination laws , policies , and rules . 4 . Modifications of this MOU must be in writing and approved by both parties . 5 . This MOU and any exhibits and amendments attached hereto , and any documents incorporated specifically by reference , represent the entire agreement between the parties and supersede all prior oral and written statements or agreements . 6 . The County and Mebane shall be responsible for providing coordination and access to their respective properties/facilities/records and shall provide all documentation as requested by the impending construction contractor to complete the project . 7 . Upon Mebane ' s final inspection/certification and acceptance of the project , the County shall reimburse Mebane within 30 days of the County 's receipt of the Page 2of3