Agenda - 05-20-2003-8k - Laserfiche WebLink

Browse Search

ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 20, 2003 Action Agenda Item No. SUBJECT: Lease Renewal -- Community School for People Under Six DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): Renewal INFORMATION CONTACT: Pam Jones (919) 245-2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider approving afive-year lease renewal with Community School for People Under Six beginning July 1, 2003 through June 30, 2008. BACKGROUND: The Community School for People Under Six has leased space from the County at the Northside facility on Caldwell Street Extension in Chapel Hill since 1983. The attached renewal will extend the lease for an additional five-year period. All other terms and conditions of the lease remain the same and are summarized as follows: • The daycare is responsible for cleaning their space. • Rent is provided as in-kind support, at an estimated value of $8,000 annually for approximately 752 square feet of county space. The daycare sought approval in 1996 from the County to add approximately 2000 square feet to the building. The additional was funded entirely by the Community School for People Under Six and was completed in 1999. • If the daycare is able to access funds for utilities cost from the State or other sources, by terms of the lease they are to pay their pro-rata share of the building's utilities. If no funds are available, the County continues to pay the utilities for the daycare space. • Building maintenance is provided by the County for HVAC, plumbing and electrical systems. • Grounds care is provided by the County (the lease does not include maintenance of playground or other program related equipment. The daycare provides all maintenance for playground equipment since it is placed for the exclusive use of the daycare.); • Parking lot maintenance is provided by the County. • The daycare maintains insurance on their own personal property located within the facility. FINANCIAL IMPACT: There is no financial impact with this item. RECOMMENDATION(S): The Manager recommends that the Board approve afive-year lease renewal for space to be used as a daycare at the Northside Center, Chapel Hill by Community School for People under Six; and authorize the Chair to sign on behalf of the Board.