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Attachment A 12 <br /> 2. Unless otherwise specified, public meetings will follow the standard rules of <br /> procedure defined by the Orange County Board of Commissioners. <br /> 3. The Board of Commissioners of Orange County or the Orange County Manager may <br /> authorize any or all advisory boards to meet remotely, as needed, pursuant to the <br /> remote meeting rules set out herein. <br /> 4. The advisory board members shall determine the date, time, and place for each <br /> meeting, consistent with the guidelines below. <br /> a. Regular advisory board and subcommittee meetings. <br /> i. The advisory board convenes upon call of the Chair and meets on <br /> schedule as established by the specific advisory board policy. <br /> ii. Subcommittee meeting dates shall be set by the subcommittee <br /> Chairs and shall be scheduled in conjunction with advisory board <br /> meetings. <br /> iii. A schedule of all meeting dates, times, and places shall be properly <br /> posted in accordance with North Carolina Law and delivered to the <br /> Clerk to the Board. <br /> B. Special Meetings <br /> 1. A majority of advisory board members or the Chair may call special meetings at any <br /> time for any specific business. Special meetings shall be convened at a location <br /> selected by the Chair. <br /> 2. All called special meetings shall be noticed in accord with North Carolina Law and <br /> delivered to the Clerk to the Board. <br /> C. Emergency Meetings <br /> 1. A majority of advisory board members or the Chair may call a meeting in emergency <br /> circumstances by providing telephone notice to media outlets at least one hour prior <br /> to the meeting. <br /> 2. An emergency situation includes a disaster that severely impairs the public's health <br /> or safety. In the event telephone services are not working, notice that the meetings <br /> occurred must be given as soon as possible after the meeting in accord with North <br /> Carolina Law and by delivery to the Clerk to the Board. <br /> D. Remote meetings <br /> 1. Advisory boards subject to this policy may meet remotely as authorized by the County <br /> Manager, except the Orange County Planning Board, Board of Adjustment, Board of <br /> Equalization and Review, and Animal Services Hearing Panel. <br /> 2. A remote meeting is an official meeting, or any part thereof, with a majority or all of <br /> the members of the advisory board participating by simultaneous communication. <br /> a. Simultaneous communication is any communication by conference <br /> telephone, conference video, or other electronic means. <br /> 3. Advisory Boards shall coordinate with the Clerk to the Board of Commissioners to <br /> notify the public of the means by which the public may access the remote meetings. <br /> 4. If at any time during a remote meeting the number of members needed for a quorum <br /> is disrupted by a loss of simultaneous communication, the meeting will not continue <br /> until simultaneous communication is restored and if simultaneous communication <br /> cannot be restored,the meeting will be adjourned without further action. <br /> Adopted 2-21 12;Dates of Amendment 8-21-12;11-8-12;3-3-15;6-18-19;6-2-20;10-6-20;4-5-22;6-21-22;12-5-22;3-18-25;5-6-25. <br /> 9 <br />