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6. Submit regular progress reports to the Town. Reports are due at a minimum by October 15, <br />January 15, April 15, and July 15 (July 15 report shall include 4th quarter accomplishments <br />as well as a cumulative report) and shall provide information about activities, challenges, <br />and other relevant information regarding the implementation of this Contract. At a <br />minimum, reports shall include the data included in the sample reporting template included <br />in Exhibit B. <br /> <br />7. Meet with staff from Orange County and the Towns of Carrboro and Chapel Hill twice a <br />year, upon submission of 1st and 3rd quarter invoices to discuss data provided in progress <br />reports. <br /> <br />8. Maintain Homeless Management Information System (HMIS) data in compliance with <br />HUD reporting requirements. <br /> <br />9. Contact individuals referred to shelter within 72 hours of receiving names from Housing <br />Helpline staff, to ensure timely occupancy of open beds. <br /> <br />10. Provide policy and procedures manual that clearly defines client expectations, process <br />regarding determination of suspensions, and reasons for suspensions. Upon request, <br />provide records of any appeals including individual, date, outcome and date at which ban <br />lapses. <br /> <br />11. Administer all functions and services without discrimination because of age, sex, race, <br />creed, national origin, economic status, disability, or on the basis of sexual orientation <br />and gender expression/identity. <br /> <br /> <br /> <br /> <br />Payments on this Contract will be made according to this exhibit as described below: <br /> <br />1. The total annual appropriation of $274,453.29 shall be paid to Inter-Faith Council for <br />Social Service, Inc. in four equal installments of $68,613.32. <br /> <br />2. Inter-Faith Council for Social Service, Inc. shall provide the Town with an invoice for each <br />installment quarterly due no later than October 15, 2025 and January 15, April 15, and July <br />15, 2026. Invoices that are submitted early will be approved by staff and submitted through <br />Town processes for payment no earlier than the last day of the quarter for work completed <br />within the quarter. Payment will be made by the Town within thirty (30) days after the end <br />of the quarter or receipt of an accurate invoice, approved by the contact person or his/her <br />designee, whichever comes later. <br />Docusign Envelope ID: 3B08A048-869F-453D-90BD-AD70C1468FEC