2026-082-E-IT Dept-Meridian IT-Avaya phone system application maintenance and licensing

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Terms and Conditions If there is non-Meridian software included herein, Client hereby agrees to the terms of the applicable manufacturer's End User Licensing Agreement. A separate Statement of Work, (“SOW”) or Change Order ("CO") for certain services may be provided for review and signature following the execution of this Proposal. Any amounts paid by credit card will be charged a six percent (6%) convenience fee. Product, descriptions, and available inventory are updated frequently and may change without notice. The pricing provided in this quote is based on current market conditions and is subject to change due to various factors, including but not limited to supply chain changes and external economic conditions, including tariffs. Should any of these factors result in cost increase, we will inform you as promptly as possible and provide an updated quote. Equipment purchases may exclude freight charges and applicable taxes, unless listed above. Rush orders may require an additional charge. Client must obtain a valid RMA approval before returning any equipment. Maintenance cancellations are subject to manufacturer approval. This Proposal may include, without limitation: hardware, software, equipment, infrastructure, maintenance, and/or services to be sourced by Meridian IT Inc., (“Meridian”) to Orange County, NC (“Client”). The Parties hereto acknowledge and agree that all purchases including the purchases identified in this Proposal are governed by Meridian’s Master Services Agreement: http://www.meridianitinc.com/terms-and-conditions, (“Agreement”). Client acknowledges and agrees that the Agreement sets the applicable governing terms for all current and future purchases between the Parties as listed in any and all Proposals. Upon termination of the Agreement all remaining Fees shall be immediately due and payable. Upon termination of any SOW or CO, all remaining Fees of such SOW or CO shall be immediately due and payable. Unless otherwise provided herein, all capitalized terms will have the meanings ascribed to them in the Agreement. Proposal Summary Description Amount 1-YR Renewal Term: 4/30/26-4/29/27 $150,829.03 Contract Term: 08/01/26-07/31/27 $9,636.54 Total:$160,465.57 By approving this order or Change Order (whichever is applicable for this Proposal), you are affirming that you are Client’s duly authorized representative and agree to be bound by this Proposal, applicable Change Order or order, and the Agreement. All Proposals for Services that include Statements of Work or Change Orders must be fully executed by both Parties. Meridian IT Inc.Orange County, NC Signature: Name: Title: Date: Signature: Name: Title: Date: PO Number: Additional Information: Meridian IT Inc. - CONFIDENTIAL Proposal #: 042714 v1 6/6 Nine Parkway North Suite 500 Deerfield, IL 60015 www.meridianitinc.com Docusign Envelope ID: 6F90A5EB-A978-4B1F-9728-8ED47E655999