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Revised 01/24 <br /> <br />ORANGE COUNTY—INTERNAL USE ONLY <br />______________________________________________________________________________ <br />Finance Information <br />Vendor Name: Meridian IT, Inc Vendor Contact Person: William Patterson Phone: 315-362-9209 Address: 509 Erie Blvd West <br />City Syracuse State: NY Zip: 13204 Department: IT Amount: $150,829.03 Purpose: Avaya phone system application maintenance <br />and licensing Budget Code(s): 10231020-540000 Vendor # 65209 Vendor Status with NCSOS: Current - Active Vendor is a BOCC <br />consultant: Yes No <br /> <br />Contract Details <br />Contract Type: New Amendment (Original Contract: 4/21/2021) (Most Recent Amendment 3/6/2025) <br />Effective Date 3/25/26 End Date 04/29/2027 Notice Date (Notice Purpose ) <br /> <br />Award <br /> Approved by Board (Agenda Date: 4/20/2021); Made or Administered by <br /> <br />Signature Authority <br />- BOCC Express Delegation (Agenda Date: 4/20/2021) <br />- Policy 9.4: Under $5,000; Service Under $90,000; Construction Under $250,000 <br />- Budget Policy Section XV (Capital Improvement Project: ) <br /> <br />Bidding <br /> Informal Bidding ($30k-$90k); Formal RFP ($90k+); Other (<$30k); Exception(#This purchase is being made <br />under an exception to the competitive bidding requirements through the NC Department of Information Technology (DIT) State <br />Contract Number 204X – IT Infrastructure Solutions) <br /> <br />Department Affirmation <br /> This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this pro ject <br />has not been initiated prior to execution of the agreement. <br /> This agreement is approved as to technical form and content. Services related to this agreement have already begun or been <br />completed. Description of the nature of the emergency condition that was addressed: <br /> <br />Department Director’s Signature ________________________________________ Date: ________ <br /> <br />Information Technologies <br />This agreement has been reviewed and is approved as to information technology content and specifications: <br /> <br />Office of the Chief Information Officer___________________________________ Date: ________ <br /> Inapplicable because no hardware/software purchases or related services <br /> <br />Risk Management <br />This agreement is approved for sufficiency of insurance standards, specifications, and requirements: <br /> <br />Office of the Risk Management Officer___________________________________ Date: _________ <br /> <br />Financial Services <br />This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: <br /> <br />Office of the Chief Financial Officer ____________________________________ Date: _________ <br /> <br />Legal Services <br />This agreement is approved as to legal form and sufficiency: <br /> <br />Office of the County Attorney __________________________________________Date: ________ <br /> <br />Clerk to the Board <br />All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov <br />The following signature block is for hard copies only and is not required for Docusign contracts: <br />Received for record retention: <br />Docusign Envelope ID: 6F90A5EB-A978-4B1F-9728-8ED47E655999 <br />3/31/2026 <br />3/31/2026 <br />4/6/2026 <br />4/7/2026 <br />4/7/2026