Orange County NC Website
Browse       Search
13 <br /> 6. Submit regular progress reports to the Town. Reports are due at a minimum by October 15, <br /> January 15,April 15, and July 15 (July 15 report shall include 41h quarter accomplishments <br /> as well as a cumulative report) and shall provide information about activities, challenges, <br /> and other relevant information regarding the implementation of this Contract. At a <br /> minimum,reports shall include the data included in the sample reporting template included <br /> in Exhibit B. <br /> 7. Meet with staff from Orange County and the Towns of Carrboro and Chapel Hill twice a <br /> year, upon submission of 1st and 3rd quarter invoices to discuss data provided in progress <br /> reports. <br /> 8. Maintain Homeless Management Information System (HMIS) data in compliance with <br /> HUD reporting requirements. <br /> 9. Contact individuals referred to shelter within 72 hours of receiving names from Housing <br /> Helpline staff, to ensure timely occupancy of open beds. <br /> 10. Provide policy and procedures manual that clearly defines client expectations, process <br /> regarding determination of suspensions, and reasons for suspensions. Upon request, <br /> provide records of any appeals including individual, date, outcome and date at which ban <br /> lapses. <br /> 11. Administer all functions and services without discrimination because of age, sex, race, <br /> creed, national origin, economic status, disability, or on the basis of sexual orientation <br /> and gender expression/identity. <br /> Payments on this Contract will be made according to this exhibit as described below: <br /> 1. The total annual appropriation of $274,453.29 shall be paid to Inter-Faith Council for <br /> Social Service, Inc. in four equal installments of$68,613.32. <br /> 2. Inter-Faith Council for Social Service, Inc. shall provide the Town with an invoice for each <br /> installment quarterly due no later than October 15, 2025 and January 15,April 15, and July <br /> 15,2026. Invoices that are submitted early will be approved by staff and submitted through <br /> Town processes for payment no earlier than the last day of the quarter for work completed <br /> within the quarter. Payment will be made by the Town within thirty (30) days after the end <br /> of the quarter or receipt of an accurate invoice, approved by the contact person or his/her <br /> designee, whichever comes later. <br />