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owned resources are not available,travelers may procure vehicles through the State's term <br /> contracts or use personal vehicles,in accordance with agency policies. <br /> If a state employee chooses to use a personal vehicle, actual mileage is reimbursable. Mileage is <br /> measured from the duty station or point of departure—whichever is closer to the destination— <br /> to the destination(and return). In accordance with agency's policies,a state employee shall be <br /> reimbursed at a rate that does not exceed the business standard mileage rate set by the Internal <br /> Revenue Service(effective January 1 of each calendar year) when using their personal vehicle <br /> for state business. <br /> Unless otherwise specified, the Office of State Budget and Management adopts the IRS rate <br /> annually. Agencies are advised to visit the IRS website to confirm the annual mileage <br /> reimbursement rates (httl2s://www.irs. oy/tax-professionals/standard-mileage=rates). <br /> 5.2.14 Transportation by a Rental Vehicle <br /> If using a rental vehicle for either in-state or out-of-state travel, employees shall use the State's <br /> term contracts when available. <br /> Unless prior approval has been obtained from the agency head or their designee,the state <br /> employee shall bear the difference in cost when renting a vehicle from a class that exceeds the <br /> cost of a standard vehicle on the State's term contract for short-term vehicle rentals. No <br /> reimbursement will be made for rental insurance purchased because state employees are covered <br /> under the State's auto insurance program. However,reimbursement for automobile rental <br /> insurance will be permitted for individuals engaged in state business during travel to <br /> 5.2.19 Parking, Tolls, Fees, and Fines <br /> Parking fees,tolls, and storage fees are reimbursable while in the course of conducting <br /> official state business as long as such expenses are determined reasonable and clearly show that <br /> there was care taken to keep the costs to the State as low as possible. Receipts are required for <br /> reimbursement of these expenses. <br /> Fines for traffic and parking violations are the responsibility of the state employee. Agency <br /> heads, or their designees, may grant internal agency exceptions to this policy c if an agency has a <br /> unique clearly documented business need that is not directly addressed by this OSBM policy. <br /> These exceptions are public records and shall be made available upon request by OSBM staff, <br /> auditors, or interested third parties. <br /> i <br /> i <br /> i <br /> i <br />