2022 ABC Board Minutes - Laserfiche WebLink

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agency's website,and submit a signed Attestation Form to OSBM each year by April 1. The policies shall, at a minimum,cover the topics listed in the Attestation Form. The location and date-specific rates for lodging and breakfast, lunch, dinner, and incidental expenses can be found at https://www.gsa,gov/travel/"lan-book/per-diem-rates, and are updated periodically. GSA rate adjustments for the first and last day of travel shall not apply. 5.2.2 Conditions for Lodging Reimbursement Prior written approval by the agency head or their designee must be obtained to qualify for reimbursement for overnight stays. Supervisory personnel certifying the reimbursement request as necessary and proper must require documentation from the traveler to substantiate that the overnight lodging was necessary and accomplished. The travel reimbursement calculations must involve mileage from the starting address of the employee's regularly assigned duty station or home,whichever is less,to the final travel destination, to receive approved reimbursement. Overnight lodging may only be authorized and paid to support business needs and final travel destinations that equal or exceed 35 miles, calculated from the employee's home or duty station, whichever is less,to the final travel destination. "Duty station" is defined as the location where the employee is assigned. The designation of an employee's home as the duty station requires the approval of the agency head. Each employee is responsible for his or her own request for reimbursement. Specific dates of lodging must be listed on the reimbursement request, which shall be substantiated by a receipt from a commercial lodging establishment. 5.2.3 Excess Lodging Agency heads have the authority to grant excess lodging reimbursements above the standard state rates or the agency-specific rates as applicable per Section 5.2.1. Excess lodging authorization for in-state, out-of-state, and out-of-country travel must be obtained in advance from the agency head or their designee. Excess lodging is allowed for the following reasons: • Employee is in a high cost area and the current allowance is insufficient to secure lodging, • Cost of the excess lodging is less than the cost of lower cost lodging plus transportation costs, or • Employee or agency deems that lower cost lodging would put the employee at risk for safety or security. Excess lodging authorization is not allowed for reason of convenience or personal preference for the employee. The employee may exceed the part of the ceiling allocated for lodging without approval from agency head or their designee provided that the total lodging and food reimbursement does not exceed the maximum allowed daily subsistence.