Orange County NC Website
Browse       Search
5. Travel Policies <br /> 5.0.1 Purpose <br /> The policies in this section provide uniform guidance to state agencies,universities, and <br /> component units (hereafter,"agencies")regarding allowable expenses and <br /> reimbursements for travel on official state business. The travel rates and reimbursement amounts <br /> found in this chapter generally represent minimum standards. <br /> Agencies are encouraged to develop internal policies and procedures specific to their operational <br /> needs and circumstances. Internal travel policies should be comprehensively reviewed and <br /> updated on a periodic basis, consistent with this chapter. Agency management is responsible for <br /> implementing a system of controls to ensure proper oversight, compliance, and accountability <br /> with travel policies. Statutory regulations for transportation and subsistence allowances are <br /> contained in G.S, 138-5, 138-6, and 138-7. <br /> 5.0.2 Cost-effective travel for state business <br /> Employees traveling on official state business are expected to utilize the most cost-effective and <br /> efficient method of travel. Excess costs, circuitous routes,delays, luxury accommodations, and <br /> services unnecessary,unjustified, or for the convenience or personal preference of the employee <br /> in the performance of official state business are prohibited. <br /> 5.0.3 Travel eligible for reimbursement <br /> Official state business <br /> These policies are intended to apply only to state employees or other persons on official state <br /> business. Official state business occurs when the state employee or other person is traveling to: <br /> 1. attend approved job-related training, or <br /> 2. work on behalf of,officially represent,or provide a state service upon the State's request. <br /> Travel that would not directly benefit the State will not be reimbursable. <br /> Instate and out-of-state travel <br /> Subsistence costs are reimbursable for in-state and out-of-state travel on official state <br /> business. Out-of-state travel status begins when the employee leaves the state and remains in <br /> effect until the employee returns to the state. However, in-state allowances and subsistence rates <br /> apply when employees and other qualified official travelers use hotel and meal facilities located <br /> in North Carolina immediately prior to and returning from out-of-state travel during the same <br /> travel period. <br />