2021 ABC Board Minutes - Laserfiche WebLink

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Orange County ABC Board Open Meeting Board Minutes Tuesday November 16, 2021 4 Health and Dental Insurance: The approved budget for 2021/2022 included a 100/0 increase for health and dental insurance.The annual increase was 2%and stays with budget for the fiscal year. We will continue with the same coverage with First Carolina Care which includes pre-65 retirees. S Board Attorney Contract:The Board attorney contract was up for renewal.Discussion was held. Mr. Williamson made a motion to renew the Board attorney contract, Mr. Zito seconded the motion and the vote carried 6 Southern Village: The ABC Commission approved the new store location at the meeting on Oct 13. The lease was signed,and fixtures were ordered the same day. Renovations will be completed by the landlord except for flooring in the sales area, data cabling for the registers and security. Expected completion date is June 2022, 7 Mebane Project Timeline: The store construction start date has been pushed to January 3, 2022, to correspond with the steel production and delivery schedule. 8 ABC Meeting in Raleigh:Mr.Dubois attended the first ABC Board Advisory Committee Meeting in Raleigh. 9 Living Wage: The staff requested direction from the Board concerning the Orange County Living Wage and its current increase.Ms Mahood and Mr. Williamson stated Orange County would like to see Orange County ABC use the living wage structure. Mr. Zito and Mr. Burns stated they would like to see our current salary structure along with potential compression issues related to a living wage increase- 5 Return to Work Policy:Our insurance company,EMS Insurance is recommending we adopt a Return- to-Work program. The Return-to-Work program is a way to support recovering workers to come back to work with restrictions.A draft was presented at the October 2021 meeting.The proposed policy amends our current Workers Compensation Leave policy to include the Return-to-Work program.Discussion was held. Ms. Carter made a motion to approve the updated Workers Compensation Leave Policy,Mr.Zito seconded the motion and the vote carried 6 LGERS Attestation Engagement 2020: In April 2021, we were contacted by the State and Local Government Finance Division of the Department of State Treasury.Orange County ABC was one of 60 local government units selected to participate in an attestation audit of personnel/payroll procedures related to the reporting of wages and retirement data in the state Local Government Employees Retirement System (LGERS). After an extensive review of digital and hard copy personnel files, quarterly and annual payroll financial and tax reports (941/Schedule B; NC-5Q, BLS 3020, NC-101 UI, W-2s), demographic reports, online and paper monthly retirement reports(ORBIT)and confirmations of monthly payments of the Board's obligations,the auditor issued a positive report. 7 Midyear Budget Amendment:Mr.McCoy recommended a Mid-Year Budget Amendment.The budget amendment included a new HVAC at the administrative office, auditing services related to the LGERS attestation and lease hold improvements for the newly leased space at Southern Village.Discussion was held. Ms. Carter made a motion to approve the Mid-Year Budget Amendment for fiscal Year 2022, Mr. Williamson seconded the motion and the vote carried (See attachment) 8 Financing Proposals for Mebane: Requests for proposals for financing the new Mebane store constructions were sent out in September 2021. Given the Board may choose to self-fund all or part of the construction project,we requested two financing scenarios,one for 100%and another for 50%of Racannelli Builders contract.Requests were sent to six banking institutions with whom the Board has dealt previously. We received proposals from four of the six solicited.The Board reviewed all proposals.Discussion was held. Ms Mahood made a motion to accept First Horizons proposal with bank fees not to exceed$IS,000,Ms. Carter seconded the motion and the vote carried. Open Session 11/16/2021 Page 2 of 3