Agenda 03-05-2026; 8-a - Minutes for February 3, 2026 Business Meeting and February 10, 2026 Work Session

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7 1 are provisions in the agreement that school staff report on the alignment with County policies, 2 that the Team maintain information for public consumption, and that that each party identifies a 3 liaison for its respective governing board. 4 5 Subsequent to the initial review of the ILA and upon discussions at the October 21, 2025 Board 6 of County Commissioners' Business meeting, staff amended the ILA. The major revisions are 7 highlighted below: 8 • Maintaining one ILA between all three boards but allows the ILA to remain in force if 9 one party terminates the agreement. 10 • Establishing that the ILA applies to all projects that utilize 2024 GO Bond Projects. 11 • Article IV is amended to standardize requirements with the School Capital Funding 12 Policy as adopted by the Board of County Commissioners. 13 14 This draft was provided to members of the Board of County Commissioners and staff of both 15 school districts. The school district staff have requested three additional changes to the ILA, for 16 the Board of Commissioners' consideration. Those changes are: 17 • 4.01 i d & e - Amending the approval to appropriation. This is meant to clarify that by the 18 Board of County Commissioners approving funding for projects in the budget, they are 19 approving the projects. 20 • 4.01 iii - Changing the design payment timing as design is paid at milestones, not all at 21 once. 22 • 4.01 v- Removing the requirement for Construction Manager at Risk (CMAR), changing 23 it to a recommendation. School staff have identified that there would be projects that use 24 bond funds that are not new construction, such as HVAC and Roof replacements, where 25 CMAR would not be a reasonable procurement method. The attorney for both school 26 districts additionally contends that General Statute 143-128.1(e) does not permit any 27 public entity to delegate the determination of appropriate construction method. 28 29 As design funds have been authorized by the Board of County Commissioners, both school 30 districts have proceeded with design of their first school construction project. County staff have 31 met with school staff in December as a precursor to the formal CORE team. School staff have 32 committed to following the structure of the School Capital Funding Policy and have already 33 committed to using CMAR as the construction method for both first elementary school builds. 34 Both districts will be releasing requests for proposals (RFPs) to select a construction manager 35 at risk in the spring. 36 37 Along with the ILA, the County reviewed options in managing this process, and determined that 38 it would be preferable to have staff provide oversight and communication during the project 39 construction, rather than hiring a project management firm. The Manager recommends adding 40 a 1.0 FTE (full time equivalent) School Capital and Financial Analyst to coordinate the meetings 41 of the CORE Team, report back to the Board on school construction, and manage all public 42 communications, including maintenance of a dashboard and all non-online materials. This 43 position would also consolidate other school related tasks that currently reside in different 44 departments, such as the coordination of the Schools Adequate Public Facilities Ordinance 45 Technical Advisory Committee (SAPFOTAC) and the reporting of capital expenditures for 46 financing and reimbursement. This proposed position would be funded from Pay-Go funds set 47 aside for Project Management. Funds totaling $500,000 were budgeted in FY 2026, and 48 $1,000,000 is planned annually for future years. The County would retain approximately$36,000 49 for a position starting on February 3, 2026 for FY 2026, and retain approximately $90,000 50 annually in future years from that pool to fund the position. The remaining funds will be allocated