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8 9 <br /> held only when required to permit a public body to act in the public <br /> interest as permitted in this section. A public body may hold a <br /> closed session and exclude the public only when a session is <br /> required. <br /> (b)The board may go into closed session only upon a motion made <br /> and duly adopted at an open meeting. This motion must cite one <br /> or more of the permissible purposes listed in G.S. 143-318.11. In <br /> addition, a motion to go into closed session pursuant to G.S. 143- <br /> 318.11(a)(1) must state the name or citation of the law that <br /> renders the information to be discussed privileged or <br /> confidential, and a motion to go into closed session pursuant to <br /> G.S. 143-318.11(a)(3) must identify the parties in each existing <br /> lawsuit, if any, concerning which the board expects to receive <br /> advice during the closed session. <br /> (c) The board shall determine who shall attend the closed <br /> session. The County Manager, County Attorney, and Clerk to the <br /> Board shall attend all closed sessions unless otherwise <br /> determined by the board. The board shall determine other <br /> necessary attendees as the facts and the circumstances dictate. <br /> With respect to a closed session to consult with the County Attorney <br /> or another attorney employed by or retained by the county, in order <br /> to preserve the attorney-client privilege between the attorney and <br /> the board, the board shall not permit a person to attend the closed <br /> session if that person's attendance would defeat the attorney-client <br /> privilege. <br /> (d) The board shall conclude a closed session and return to open <br /> session upon a motion made and adopted to do so. <br /> III. Organization of the Board <br /> Rule 4. Organizational Meeting. The board shall hold an <br /> organizational meeting at its regular meeting place on the first <br /> Monday in December of each year. The incumbent chair shall call <br /> the meeting to order and shall preside until a chair is elected. The <br /> agenda shall be as follows: (1) special recognition of any out-going <br /> commissioners, (2)taking and subscribing the oath of office by the <br /> newly elected members of the board, (3) election of a chair and <br /> vice-chair, (4) designation of voting delegate for all NCACC and <br />