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34 <br /> 1 b. Discussion on Advisory Board Policy <br /> 2 • Volunteer Board Service, Engagement,Absences, and Removal Protocol <br /> 3 <br /> 4 Tara May, Deputy Clerk to the Board, presented on volunteer board service, engagement, <br /> 5 absences, and removal protocol. She reminded the Board that there was a memo from her <br /> 6 included in the agenda packet for the retreat, and shared that a few slides were prepared to help <br /> 7 facilitate the conversation. <br /> 8 <br /> 9 Slide #1 <br /> ORANGE COUNTY <br /> NORTH CAROLINA <br /> BOCC Discussion on the <br /> Advisory Board Policy <br /> Board Retreat <br /> January 16, 2026 <br /> 10 <br /> 11 <br /> 12 Slide #2 <br /> Advisory Board Policy (last revised <br /> May 6, 2025) <br /> Section III(H)(3) <br /> 3."...the Orange County Board of Commissioners may remove any <br /> member of an advisory board for neglect of duty or nonparticipation that <br /> becomes problematic to the advisory board's functioning and purpose. <br /> Neglect of duty and nonparticipation are defined as follows: <br /> a.Missing three(3)consecutive meetings;or <br /> b.Missing twenty-five percent(25%)of meetings within any twelve <br /> (12)month period. <br /> 4.The advisory board Chair or staff liaison shall notify a member if the <br /> member is at risk of being removed pursuant to section III(H)(3). <br /> 5.The advisory board Chair or staff liaison shall notify the Clerk to the <br /> Board of Orange County Commissioners if a member has violated <br /> section III(H)(3)." <br /> ter, <br /> ORANGE COUNTY <br /> NORTH CAROLINA <br /> 13 <br /> 14 Tara May explained that the current policy requires removal for missing 25% of meetings <br /> 15 within a 12-month period and suggested changing this to "across 12 meetings" rather than 12 <br /> 16 months to accommodate boards meeting less frequently than monthly. <br />