2026-043-E-AMS-ICF Incorporated-EV Charger Study

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Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet Price Proposal RFQ 367-OC5463 December 23, 2025 Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 13 Task 3. Fleet Vehicle Purchasing Policy Recommendation To ensure that the County fleet remains reliable, efficient, and fit for purpose, it is important to formulate a sustainable fleet purchasing policy that aligns with the operational demands of the County’s fleet maintenance and operations while achieving the County’s Clean Energy and GHG emission reduction goals. ICF will assist the County in developing policies that not only address the immediate operational needs but also anticipate future requirements, ensuring the fleet remains resilient and adaptable. The ICF team will review the existing Orange County fleet purchasing policy, as well as strategies deployed across other municipalities and public fleets to understand current practices and identify areas of improvement. By analyzing policies enacted by other municipalities, we aim to gather valuable insights, best practices, and lessons learned, ensuring that the County can benefit from proven strategies and avoid common pitfalls. Our team will then engage in benchmarking activities, comparing the County’s current practices against industry standards and leading practices in fleet management. This will include an examination of how other municipalities have successfully transitioned to EVs, with a focus on their vehicle replacement policies and rightsizing strategies, vehicle and EV charging maintenance protocols (e.g., in- house vs. third party maintenance), operational adjustments, and EV charging policies. Through this analysis, ICF will identify key success factors and potential challenges, providing the County with a clear roadmap for effective policy development. In parallel, ICF will present findings from existing policy reviews to key County staff and stakeholders to identify issues and shortcomings with existing policy issues and any relevant federal or state mandates that may affect County policies. Drawing from the insights obtained through policy review and stakeholder consultations, ICF will collaborate with the County to draft a comprehensive vehicle purchasing policy. This policy will also include provisions for the establishment of a Sustainable Fleet Committee. The Committee’s responsibilities may include: • Developing vehicle utilization standards to optimize and reduce the total size of the fleet. • Downsizing SUVs and larger vehicles as feasible • Implementing managed idle technologies to decrease fuel consumption in legacy vehicles. • Integrating the development of vehicle specifications into the planning process well in advance of the purchase timeline. • Aligning fiscal year funding with the planned vehicle procurement timeline to avoid missing opportunities due to lead times. • Raising awareness within County departments to prioritize the procurement of electric vehicles. • Leveraging collaborative purchasing agreements with other municipalities to access a wider range of vehicles at better prices. Building upon ICF's extensive experience and track record of success in working with diverse municipalities across the country, we are uniquely positioned to bring forward a wealth of best practices and valuable insights to inform the development of optima l policies for Orange County. Our engagement with various municipalities, particularly those of similar size and operational characteristics, has afforded us a deep understanding of the challenges and opportunities inherent in transitioning to EV fleet pra ctices. We will draw upon this rich repository of knowledge to present the County with a curated set of proven strategies and policy recommendations. These will be tailored to the County's specific context, ensuring that they are both relevant and actionable. Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9