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<br />Electric Vehicle Transition Plan & Charging Infrastructure Evaluation for County Fleet <br />Price Proposal <br />RFQ 367-OC5463 <br />December 23, 2025 <br /> <br />Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal 3 <br /> <br />County fleet, this data can provide valuable insights into typical operations of various department vehicles <br />within the County fleet. <br />In addition to FASTER data collection and processing, the ICF team will conduct up to three interviews with <br />County departments to further collect information on fleet operations and obtain insights into the typical <br />range of operating conditions for the vehicles, which may not be available or obvious within the data <br />provided, and to better understand future fleet needs. The ICF team uses time in these interviews to <br />develop a comprehensive understanding of the real and perceived barriers to electrifying Count y fleet <br />vehicles, existing plans or experience with EV fleet transition, distinct challenges departments are facing, <br />and the operation of any specialty vehicles. The data solicited and information collected from interviews <br />with the fleet managers and/or drivers on future fleet needs is used to create an initial, business-as-usual <br />vehicle replacement schedule. <br />The ICF team is set to use the available vehicle replacement schedule and capital budget to construct an <br />actionable vehicle replacement plan which meets the County’s goals of full EV adoption by 2035 as <br />technology permits. We understand the cyclical nature of the government fleets vehicle replacements, <br />typically taking place every 7 to 10 years, as orchestrated through their fleet capital plans and contingent on <br />vehicle availability. The ICF team will leverage information collected from the County and combined with <br />our expertise on fleet vehicle turnover algorithms (based on vehicle purchase cost, maintenance cost, and <br />condition) to determine the most appropriate vehicle replacement schedule for existing vehicles. <br />For medium and heavy-duty vehicles, ICF collects a variety of operational and usage-related requirements <br />needed to provide tailored recommendations for ZEV which will satisfy existing fleet needs. This includes <br />details like payload or towing capacity, truck configuration (box, stake-bed, tractor, bucket, etc.), auxiliary <br />loads and specialty applications. These criteria can later be used to filter our proprietary EV Model library to <br />find vehicles which meet the specific requirements of the fleet. <br />Rightsizing: Once the fleet data has been gathered, the ICF team will initiate a fleet rightsizing <br />analysis to identify opportunities where each department could potentially streamline its fleet by <br />maximizing vehicle use while maintaining operational integrity. Our in itial step will involve <br />collaborating with the County to establish utilization thresholds for vehicles or vehicle groups, such as the <br />minimum number of miles driven, or hours operated (per day, month, or year) that justifies a vehicle’s <br />presence in the fleet. While setting these thresholds, we will factor in a safety margin and a redundancy <br />level to account for potential equipment failure. We will also consider emergency scenarios where, <br />regardless of utilization rates, certain vehicles must be readily available for remedial action. After <br />determining the minimum threshold, the ICF team will calculate the current utilization for each of the <br />vehicles in the fleet, factoring in their usage duration and mileage. <br />Once the existing vehicles’ utilization rates are identified, the ICF team will pinpoint over- or underutilized <br />vehicles by comparing their current utilization rate to their utilization threshold. In this process, we will also <br />consider if these vehicles are operating in various locations and during different shifts. For instance, if a <br />vehicle dedicated to Facility A is underutilized, we will examine if another similar vehicle from the same <br />facility could cover its operation and be shared among multiple driv ers. In another scenario, for an <br />underutilized vehicle, we will investigate whether there are overlapping shifts and opportunities to adjust the <br />existing work schedule, allowing one vehicle to replace two or more. We will also leverage the insights from <br />this review to also identify whether a motor pool or similar car-sharing options could be feasible and <br />beneficial. <br />Docusign Envelope ID: 2559C90D-4549-45D0-8554-7958990EE7B9