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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 24, 2003 <br />Action Agenda <br />Item No. —, — <br />SUBJECT: Review Proposed Process for Updating the Orange County Community <br />Transportation Improvement Plan (CTIP) <br />DEPARTMENT: Aging/Transportation <br />ATTACHMENT(S): <br />North Carolina Department of <br />Transportation letter of approval <br />Community Transportation Improvement <br />Plan- Scope of Work <br />CTIP Update Timeline <br />PUBLIC HEARING: (Y /N) No <br />INFORMATION CONTACT: <br />Jerry Passmore <br />ext. 2009 <br />Pam Jones <br />ext. 2652 <br />Al Terry <br />ext. 2002 <br />TELEPHONE NUMBERS: <br />Hillsborough <br />732 -8181 <br />Chapel Hill <br />968 -4501 <br />Durham <br />688 -7331 <br />Mebane <br />336- 227 -2031 <br />PURPOSE: To review the proposed process for updating the Community Transportation <br />Improvement Plan (CTIP), including the draft scope of work and method for consultant <br />selection. <br />BACKGROUND: In order for Orange County to qualify for state and federal funding of <br />transportation administration, operations and capital, it must have an approved Transportation <br />Improvement Plan by the N.C. Department of Transportation. The present Orange County <br />CTIP expired in 1999. Because the N.C. Department on Transportation has had difficulty in <br />acquiring a consultant to update Orange County's plan over the past three years, they have <br />agreed to allow Orange County to proceed and directly employ a consulting firm, and have <br />approved funding in the amount of $25,000 for consultant services. There is an approved list of <br />36 NCDOT - eligible consulting firms who will receive copies of the bid documents. <br />The purpose of the Plan is to: (1) evaluate the system's management and operational policies <br />and procedures; (2) review the organization's mission, vision, goals, and objectives; (3) identify <br />organizational strengths and target opportunities for improvement; and (4) assist the NCDOT <br />Public Transportation Division in aligning available resources to facilitate each system's <br />continuous improvement process. (Attachments -Scope of Work and Update Time Line) <br />If approved, a County Review and Selection Team (Purchasing, Dept. on Aging, Planning, <br />T.A.B. Chair, County Commissioner, Asst. County Manager and NCDOT Representative) would <br />assist the Orange County Purchasing Department in the bidding and selection of the consulting <br />firm. The North Carolina Department of Transportation has supplied a list of transportation <br />