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20 <br /> Electric Vehicle Transition Plan&Charging Infrastructure Evaluation for County Fleet RFQ 367-005463 <br /> Price Proposal December 23,2025 <br /> Task 3. Fleet Vehicle Purchasing Policy Recommendation <br /> To ensure that the County fleet remains reliable, efficient, and fit for purpose, it is important to formulate a <br /> sustainable fleet purchasing policy that aligns with the operational demands of the County's fleet <br /> maintenance and operations while achieving the County's Clean Energy and GHG emission reduction <br /> goals. ICF will assist the County in developing policies that not only address the immediate operational <br /> needs but also anticipate future requirements, ensuring the fleet remains resilient and adaptable. <br /> The ICF team will review the existing Orange County fleet purchasing policy, as well as strategies deployed <br /> across other municipalities and public fleets to understand current practices and identify areas of <br /> improvement. By analyzing policies enacted by other municipalities, we aim to gather valuable insights, <br /> best practices, and lessons learned, ensuring that the County can benefit from proven strategies and avoid <br /> common pitfalls. Our team will then engage in benchmarking activities, comparing the County's current <br /> practices against industry standards and leading practices in fleet management. This will include an <br /> examination of how other municipalities have successfully transitioned to EVs, with a focus on their vehicle <br /> replacement policies and rightsizing strategies, vehicle and EV charging maintenance protocols (e.g., in- <br /> house vs. third party maintenance), operational adjustments, and EV charging policies. Through this <br /> analysis, ICF will identify key success factors and potential challenges, providing the County with a clear <br /> roadmap for effective policy development. In parallel, ICF will present findings from existing policy reviews <br /> to key County staff and stakeholders to identify issues and shortcomings with existing policy issues and any <br /> relevant federal or state mandates that may affect County policies. <br /> Drawing from the insights obtained through policy review and stakeholder consultations, ICF will <br /> collaborate with the County to draft a comprehensive vehicle purchasing policy. This policy will also include <br /> provisions for the establishment of a Sustainable Fleet Committee. The Committee's responsibilities may <br /> include: <br /> • Developing vehicle utilization standards to optimize and reduce the total size of the fleet. <br /> • Downsizing SUVs and larger vehicles as feasible <br /> • Implementing managed idle technologies to decrease fuel consumption in legacy vehicles. <br /> • Integrating the development of vehicle specifications into the planning process well in advance of <br /> the purchase timeline. <br /> • Aligning fiscal year funding with the planned vehicle procurement timeline to avoid missing <br /> opportunities due to lead times. <br /> • Raising awareness within County departments to prioritize the procurement of electric vehicles. <br /> • Leveraging collaborative purchasing agreements with other municipalities to access a wider range <br /> of vehicles at better prices. <br /> Building upon ICF's extensive experience and track record of success in working with diverse municipalities <br /> across the country, we are uniquely positioned to bring forward a wealth of best practices and valuable <br /> insights to inform the development of optimal policies for Orange County. Our engagement with various <br /> municipalities, particularly those of similar size and operational characteristics, has afforded us a deep <br /> understanding of the challenges and opportunities inherent in transitioning to EV fleet practices. We will <br /> draw upon this rich repository of knowledge to present the County with a curated set of proven strategies <br /> and policy recommendations. These will be tailored to the County's specific context, ensuring that they are <br /> both relevant and actionable. <br /> Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal <br />