Orange County NC Website
Browse       Search
10 <br /> Electric Vehicle Transition Plan&Charging Infrastructure Evaluation for County Fleet RFQ 367-005463 <br /> Price Proposal December 23,2021. <br /> County fleet, this data can provide valuable insights into typical operations of various department vehicles <br /> within the County fleet. <br /> In addition to FASTER data collection and processing, the ICF team will conduct up to three interviews with <br /> County departments to further collect information on fleet operations and obtain insights into the typical <br /> range of operating conditions for the vehicles, which may not be available or obvious within the data <br /> provided, and to better understand future fleet needs. The ICF team uses time in these interviews to <br /> develop a comprehensive understanding of the real and perceived barriers to electrifying County fleet <br /> vehicles, existing plans or experience with EV fleet transition, distinct challenges departments are facing, <br /> and the operation of any specialty vehicles. The data solicited and information collected from interviews <br /> with the fleet managers and/or drivers on future fleet needs is used to create an initial, business-as-usual <br /> vehicle replacement schedule. <br /> The ICF team is set to use the available vehicle replacement schedule and capital budget to construct an <br /> actionable vehicle replacement plan which meets the County's goals of full EV adoption by 2035 as <br /> technology permits. We understand the cyclical nature of the government fleets vehicle replacements, <br /> typically taking place every 7 to 10 years, as orchestrated through their fleet capital plans and contingent on <br /> vehicle availability. The ICF team will leverage information collected from the County and combined with <br /> our expertise on fleet vehicle turnover algorithms (based on vehicle purchase cost, maintenance cost, and <br /> condition) to determine the most appropriate vehicle replacement schedule for existing vehicles. <br /> For medium and heavy-duty vehicles, ICF collects a variety of operational and usage-related requirements <br /> needed to provide tailored recommendations for ZEV which will satisfy existing fleet needs. This includes <br /> details like payload or towing capacity, truck configuration (box, stake-bed, tractor, bucket, etc.), auxiliary <br /> loads and specialty applications. These criteria can later be used to filter our proprietary EV Model library to <br /> find vehicles which meet the specific requirements of the fleet. <br /> Rightsizing: Once the fleet data has been gathered, the ICF team will initiate a fleet rightsizing <br /> analysis to identify opportunities where each department could potentially streamline its fleet by <br /> maximizing vehicle use while maintaining operational integrity. Our initial step will involve <br /> collaborating with the County to establish utilization thresholds for vehicles or vehicle groups, such as the <br /> minimum number of miles driven, or hours operated (per day, month, or year)that justifies a vehicle's <br /> presence in the fleet. While setting these thresholds, we will factor in a safety margin and a redundancy <br /> level to account for potential equipment failure. We will also consider emergency scenarios where, <br /> regardless of utilization rates, certain vehicles must be readily available for remedial action. After <br /> determining the minimum threshold, the ICF team will calculate the current utilization for each of the <br /> vehicles in the fleet, factoring in their usage duration and mileage. <br /> Once the existing vehicles' utilization rates are identified, the ICF team will pinpoint over-or underutilized <br /> vehicles by comparing their current utilization rate to their utilization threshold. In this process, we will also <br /> consider if these vehicles are operating in various locations and during different shifts. For instance, if a <br /> vehicle dedicated to Facility A is underutilized, we will examine if another similar vehicle from the same <br /> facility could cover its operation and be shared among multiple drivers. In another scenario, for an <br /> underutilized vehicle, we will investigate whether there are overlapping shifts and opportunities to adjust the <br /> existing work schedule, allowing one vehicle to replace two or more. We will also leverage the insights from <br /> this review to also identify whether a motor pool or similar car-sharing options could be feasible and <br /> beneficial. <br /> Use or disclosure of data contained on this sheet is subject to the restrictions on the title page of this proposal <br />