Agenda - 09-20-2005-9a - Laserfiche WebLink

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09/20/05 Major Elements of RFP-Proposed SportsPlex Facility Management Contract • Orange County contracts with Recreation Factory Partners (RFP) to provide overall property/facility management • Initial agreement is for a two year pilot project period • County desire is to retain a management company to operate and manage the Facility in order to benefit the public's recreational opportunities, to minimize County's operating costs and to maximize the Facility's profit potential • RFP operates and manages Public Recreation and Ice Arena Facilities and desires to manage the Facility according to the terms and conditions of agreement • RFP provides, within the confines of the Operating Budget, the following management services in compliance with all applicable Federal, State and Municipal laws and regulations and with all policies and guidelines that County may establish from time to time: o Operate and maintain the Facility, its equipment, material and supplies in accordance with it's operations manual, which shall be submitted to and approved by County o Staff the Facility in accordance with the budget approved by County, including a full time general manager acceptable to County and supervise their conduct and performance in the operation of the Facility o Collect on behalf of the County all gross revenues generated by Facility, pay all operating expenses of the Facility and maintain all financial records pertaining to the operation of the Facility in accordance with County's polices and graidelines and generally accepted accounting principles • County pays RFP monthly fee of $6,250, plus reimbursable expenses not to exceed $1,000 • Subject to the policies and guidelines established by County, RFP shall be responsible for and have complete authority over the day to day operation of the Facility • RFP's operational duties and responsibilities shall include, but not be limited to: 0 opening and closing the Facility o collecting and depositing all gross revenues generated by the Facility o hiring, firing and supervising all employees and contractors o food, beverage vending, retail o pool and fitness operations(unless excluded on separate schedule) o payroll and accounting services o maintenance and repairs o ticketing o marketing and promotions o security o janitorial services • RFP, in compliance with County's policies and guidelines, establishes and adjusts the days and hours of operation and all rates and charges for the use and rental of the Facility consistent with the operation of similar Facilities in the same geographical area • County provides RFP with all Facility office space and access reasonably necessary for the performance of RFP's operational duties and responsibilities • Far each calendar year, RFP prepares and submits for County's approval a line item budget for the Facility, to include at a minimum, a projected income and expense statement and projected year-end balance sheet and statement of projected sources and applications of fiands • Budget inclrades, but may not be limited to, the following detailed projections: