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<br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: November 18, 2025 <br /> Action Agenda <br /> Item No. <br /> <br />SUBJECT: Amendment to Professional Services Contract with Clarion Associates to Develop <br />a Comprehensive Land Use Plan <br /> <br />DEPARTMENT: Planning and Inspections <br />ATTACHMENT(S): INFORMATION CONTACT: <br />1. Contract Amendment #3 – Services <br />Agreement <br /> <br />Tom Altieri, 919-245-2579 <br />Cy Stober, 919-245-2592 <br /> <br /> <br />PURPOSE: To consider a contract amendment between Orange County and Clarion Associates, <br />LLC, adding additional note taking services to the contract for the development of a <br />Comprehensive Land Use Plan. <br /> <br />BACKGROUND: At its May 16, 2023 Business meeting, the BOCC approved the original contract <br />with Clarion Associates, LCC, to develop a Comprehensive Land Use Plan. At its September 5, <br />2023 meeting, the BOCC approved Contract Amendment #1 to add additional meetings between <br />Clarion Associates and the BOCC. Contract Amendment #2 was approved by the BOCC at its <br />October 15, 2024 meeting and extended the end of the term seven (7) months to April 30, 2026, <br />added additional public outreach meetings, and BOCC and Planning Board meetings. <br /> <br />At its March 11, 2025 work session, the BOCC received a presentation from Clarion Associates <br />on the preliminary Public Review Draft of the Land Use Plan 2050 for BOCC review and feedback. <br />Board review and feedback on the draft was requested to inform any changes to the draft required <br />prior to the opening of the next Community Engagement Window. Subsequently, the Board <br />requested additional background information from County staff and independent, expert <br />presenters for the purpose of further informing its review. <br /> <br />Subsequently, Planning staff has coordinated with the Clerk’s and Manager’s Offices to schedule <br />items on BOCC work session agendas and add two half-day retreats to the Board’s meeting <br />calendar. <br /> <br />The attached Contract Amendment #3 is to provide for a Clarion staff member to attend BOCC <br />meetings (4 work sessions and 2 retreats) to hear the informational presentations and discussions <br />related to the LUP 2050 and take notes. <br /> <br />FINANCIAL IMPACT: The compensation for the additional work included in this Amendment is <br />up to $4,020. The original Agreement is amended to reflect a maximum payable amount of <br />$240,734. A Budget Amendment, allocating the additional funds, was approved by the Board on <br />October 21, 2025. <br /> <br />Docusign Envelope ID: 95F2A140-8F3F-474B-A1E7-9C16A50E6419