Agenda - 04-01-2003-9a - Laserfiche WebLink

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C~RRBORO Recreatirt~n and Parks R+epartment ~ ~~ ~_ ~~~ r~cQ~r'~ - ~ ~C~ RESERVATION/ RENTAL PROCEDURE for Smith Middle School Soccer Field 3B Sections of this policy are subject to change due to the installment of lights. Carrboro staff will submit information and procedure changes to Orange County staff. Request for use Rental request for use of Town/County Public Soccer Field at Smith Middle School will be from April (undesi~nated month) to November. No use will be authorized during the December through March period. (This will allow the turf to cultivate properly.) Designated reservation sign-up periods are announced and advertised. We will accept applications from the governing bodies of soccer groups only. Groups wishing to use this field must be open to all persons regardless of race, age, socio-economic level, color, sex, religious belief or national origin. Priori Reservation Priority will be determined, based on the residence of the participants. Priority reservation rentals will be given to Orange County residents first. A priority reservation will be scheduled for groups requesting use of the field. To receive priority consideration, the group must consist of 75% 50% or more participants who reside within Orange County. Note: For a rental request to be accepted during the priority period, the group must be able to show that the "actual" users of the field meet the 75% 50% resident requirement. "Actual User" indicates the members of the team or group that will be on the field during the rented time. The designated coordinator (head) of the organization submitting the rental request will be responsible for providing documentation supporting this requirement. Procedure All rental requests for use of the soccer field require the completion of a Town of Carrboro Official Application for use of Recreation Facility/Area form. • If multiple dates are desired an attachment listing the specific dates and times should accompany the application. • Carrboro staff, with input from the groups will work out any conflicting requests as equitably as possible. . • The group representative should complete the Official Application for use of Recreation Facility/Area form. The renting group must adhere to all rules and regulations printed on the reverse side of the Official Application of use of Recreation Facility/Area form and those within this policy.