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Priority of Use -States that priority in scheduling field use will be given to groups consisting of <br />at least 75% Orange County residents. <br />Carrboro Aldermen determined that 50% would be a more appropriate value given the make-up <br />of the groups within fhe Orange County Soccer Alliance (OCSA). (Three out of the five groups <br />represented in the Alliance would have become ineligible for priority consideration under the <br />75% rate, since they draw many of their participants from Durham County. The three groups are <br />League Hispana, Durham-Chapel Hill Strikers, and Triangle Soccer.) <br />Procedure -Describes how conflicting requests will be handled. <br />Restriction of Use -Lists reasons why the field might be shut down and scheduled use <br />cancelled. Refunds will be given when this occurs. <br />Fee Structure - Sets a rate for use of the field without lights, as well as fees for use with lights. <br />Note that additional fees for use with lights are set to cover the direct cost to Carrboro for their <br />use. Maximum possible revenue (fully booked, no rain-outs, no cancellations) beyond the cost <br />of staff present to monitor nighttime use and the cost of electricity is estimated at $13,650. <br />Open Play -Allows fortwo'/Z day periods (out of nine) weekly during which no play will be <br />scheduled. Organized soccer groups will not be allowed to use the field during these periods. <br />Available time on the field is weighted heavily in favor of the organized groups as there are <br />more than 4000 players identified as possible users. <br />Carrboro Aldermen reduced the open play periods to: one (1) half day period per week in order <br />to provide more opportunity for the more than 4000 members of the OCSA to use the field. <br />FINANCIAL IMPACT: This policy will have no financial impact on Orange County. <br />RECOMMENDATION(S): The Manager recommends that the Board consider the proposed <br />Reservation/Rental Procedure for Smith Middle School Soccer Field as well as the <br />modifications approved by the Carrboro Aldermen, and provide direction to Orange County <br />staff. <br />