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0 <br />Page 6 of 21 <br />Consolidated ,e,~eement -Final <br />C. FISCAL CONTROL <br />1. The Department shall comply with the Local Government Budget and Fiscal Control Act, <br />North Cazolina General Statute Chapter 159, Article 3. <br />a. The Department shall maintain a purchasing and procurement system in accordance <br />with generally accepted accounting practices and procedures set forth by the Local <br />Government Commission. <br />b. The Department shall execute written agreements with all parties who invoice the <br />Department for payment for the provision of services to patients. <br />c. When subcontracting, the following conditions must be met: <br />i. The Department is not relieved of any of the duties and responsibilities provided in <br />this agreement. <br />ii. The subcontractor will agree to abide by the standards contained herein or to <br />provide such information as to allow the Department to comply with these <br />standards. <br />iii. The subcontractor will agree to allow state and federal authorized representatives' <br />access to any records pertinent to its role as a subcontractor of the Department. <br />iv. Upon request, the Department will make available to the State a copy of <br />subcontracts supported with State/Federal funds. <br />d. The Department must receive prior written approval from the state to subcontract <br />when any of the following conditions exist: <br />i. The Department proposes to subcontract to a single entity fifty percent (50%) or <br />more of the total state and federal funds made available through this agreement <br />ii. The Department proposes to subc tate and decal funds Om/ade available through0 <br />which ever is greater, of the total s <br />this agreement for a, single public health service or program. <br />iii. The Department proposes to subcontract for services in the Women, Infants <br />and Children (WIC) Program. <br />e. The Department shall mail a sued copy of all final Funding Authorizations to the <br />DHHS Controller's Office, 2019 Mail Service Center, Raleigh NC27699-2019. The <br />Department shall retain a copy of all Funding Authorizations, Local Health <br />Department-Local Appropriations Budget, Electronic Spreadsheet -Local Health <br />Department/District Expenditure Report DHHS 2949, signed Consolidated <br />Agreement, Agreement Addenda, Revisions and other financial records in accordance <br />with the current Records Disposition Schedule for County and District Health <br />Departments issued by the NC Division of Archives and History, Department of <br />Cultural Resources. <br />