Agenda - 04-01-2003-8f - Laserfiche WebLink

Browse Search

I~ Consolidated Ageement -Final Page 15 of 21 H. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department as follows: 1. Monthly disbursements for each program activity will be based on monthly expenditures reported, and shall be adjusted either upward or downward accordingly. Reimbursement of approved expenditures for any report month cannot exceed one month's quotient of the total budget for the agreement period, except: a. by specific authorization in the respective Agreement Addenda and "Funding Authorization" for that program; and/or, b. in the case of an adjustment for a prior month, said adjustment, when added to the claim already paid for that month, will not exceed the one month's quotient for that month. 2. Food and Lodging fees will be disbursed to the department by the State (DENR-DEH) in three separate payments in accordance with NCAC T15A:18A . 2900 - "Restaurant and Lodging Fee Collection and Inventory Program" in the month following receipt of the signed and completed Budget Form (DENR 2948) and Addendum (DENR 3300). 3. Funds for Childhood Lead Poisoning Prevention will be disbursed once per year. The number of confirmed cases identified in the prior calendar will determine the amount received by each county. A separate signed and completed Budget Form (DENR 2948) and Addendum (DENR 3300) for Childhood Lead Poisoning Prevention must be submitted by December 31St in order to receive these funds. 4. Funds for counties receiving the CDC Lead Poisoning Prevention Grant will be dispersed monthly based upon monthly Expenditure Reports. For the current fiscal year these CDC funds will be disbursed to Buncombe, Craven, Durham, Edgecombe, Forsyth, Guilford and Mecklenburg Counties only. 5. Payments shall be suspended when expenditure reports are not received by the time specified (see C.4.a.). Payments will resume the month following the receipt of the delinquent expenditure reports according to the DHHS Controllers office schedule for Steps-Out payments issued December of each year for the following calendar year. 6. Total payment by program activity is limited to the total amount of the "Funding Authorization" and any revisions received after the initial "Funding Authorization" notification. 7. Final payments for the SFY will be made based on the Final monthly (May services/ submitted in June Report) expenditure report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments up to the limits of the approved budget. Final payments should be made no later than the June Steps-Out period per the DHHS Controller's office schedule issued December of each year for the following calendar year, provided that an expenditure report (DHHS 2949 revised 5-03-01 electronic version) and the "Certification of Expenditures Form" for each month have been received by the DHHS Office of the Controller, and that the Staff