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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: April 1, 2003 <br />Action Agenda <br />Item No. ~~ <br />SUBJECT: Contract with OCR, Inc. (Orange County Speedway) <br />DEPARTMENT: Emergency Management PUBLIC HEARING: (YIN) No <br />ATTACHMENT(S): <br />Contract <br />INFORMATION CONTACT: <br />Nick Waters, ext 3030 <br />Mike Tapp, ext 3030 <br />Kent McKenzie, ext 3030 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To enter into a contract with OCR, Inc. to provide EMS coverage at events and <br />races. <br />BACKGROUND: The County has contracted with the Raceway in the past to provide and <br />ensure adequate Emergency Medical coverage at the racing events. This is essentially the <br />same agreement as in past race seasons, except for three specific modifications: (1) The fees <br />were increased to reflect the increased cost of providing the service and achieve full cost <br />recovery, (2) an option for partial privatization of medical services with County oversight was <br />included, and (3) specific timeframes for invoicing and payment of fees are explicitly defined. <br />There are approximately 20 race events scheduled this season that require coverage. The <br />coverage will consist of two ambulances, one County paramedic, and four basic Emergency <br />Medical Technicians (EMT) from either Orange EMS & Rescue Squad or a franchised private <br />provider. <br />The fees charged for this coverage are based on full cost recovery, including overtime rates for <br />EMT and Paramedic personnel plus equipment and indirect cost. The charges were increased <br />this year to $60 per hour for a Paramedic with equipment, $70 per hour for an ambulance with <br />two EMTs, and $24 per hour for each additional EMT. Fees are charged from the time the unit <br />and crew depart from the Emergency Management facility until the crew and unit return to that <br />facility, usually one hour more than the actual time on the scene at the event. <br />FINANCIAL IMPACT: The hourly fees charged offset the direct and indirect costs to the <br />County for personnel, vehicle(s), and equipment used in providing this coverage. <br />