Minutes 10-21-2025-Business Meeting

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24 information for public consumption, and that that each party identifies a liaison for its respective governing board. Subsequent to the initial review of the ILA and upon discussions with the Chair, the County Attorney revised the document to reflect additional detail related to the major construction and renovation projects. The major revisions are highlighted below: • Requiring, to the greatest extent practical, projects to align with the principles Woolpert Report. • Establishing a minimum dollar threshold of $250,000 for projects to be overseen by the Core Team. • School Districts to propose projects, refer those proposals to the Core Team for consideration, the Core Team will refer proposals to the County Manager, and the County Manager will then refer projects to the Board of County Commissioners for approval. • Provides construction manager at risk ("CMAR") as the default procurement method. • The School Districts shall select a design professional and submit to the Board of Commissioners for review and approval and upon approval the School Districts shall manage the design of each project. Any amendments to the design contract shall be submitted to the County Commissioners for approval. • The School Districts shall directly manage school construction. Any change orders or amendments that increase the total budget of the project must go to the County for approval. • Requires the completion of a sales tax recapture agreement(s) prior to beginning any project. • Provides for how defaults and remedies are addressed. Staff also recommends establishing separate agreements with each School District, that way one District withdrawing from the agreement does not dissolve the relationship between the County and the other District. Along with the ILA, the County reviewed options in managing this process, and determined that it would be preferable to have staff provide oversight and communication during the project construction, rather than hiring a project management firm. The Manager recommends adding a 1.0 FTE (full time equivalent) School Capital and Financial Analyst to coordinate the meetings of the CORE Team, report back to the Board on school construction, and manage all public communications, including maintenance of a dashboard. This position would also consolidate other school related tasks that currently reside in different departments, like the coordination of the Schools Adequate Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) and the reporting of capital expenditures for financing and reimbursement. This position would be funded out of the Pay-Go funds set aside for Project Management. $500,000 was budgeted in FY 2026, and $1,000,000 is planned annually for future years. The County will retain approximately $45,000 for a position starting December 1, 2025, and will allocate the remaining Pay-Go funds to the School Districts for project and program management expenses. If the Board moves forward with the ILA, the formal creation of this position will be considered at a subsequent meeting.