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Docusign Envelope ID : 58385E6A-CCB2-4965-9AFB-3OE53E96EFOE
<br /> 17 . Record Retention : Records shall not be destroyed , purged or disposed of without the express written consent
<br /> of the Agency . State basic records retention policy requires all grant records to be retained for a minimum of
<br /> five years or until all audit exceptions have been resolved, whichever is longer . If the Contract is subject to
<br /> Federal policy and regulations, record retention may be longer than five years since records must be retained
<br /> for a period of three years following submission of the final Federal Financial Status Report, if applicable , or
<br /> three years following the submission of a revised final Federal Financial Status Report . Also, if any litigation ,
<br /> claim , negotiation , audit, disallowance action , or other action involving this Contract has been started before
<br /> expiration of the five -year retention period described above, the records must be retained until completion of
<br /> the action and resolution of all issues which arise from it, or until the end of the regular five -year period
<br /> described above, whichever is later .
<br /> 18 . Amendment : This Contract may not be amended orally or by performance . Any amendment must be made in
<br /> written form and executed by duly authorized representatives of the Agency and the Grantee .
<br /> 19 . Severability : In the event that a court of competent jurisdiction holds that a provision or requirement of this
<br /> Contract violates any applicable law, each such provision or requirement shall continue to be enforced to the
<br /> extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements
<br /> of this Contract shall remain in full force and effect .
<br /> 20 . Headings : The Section and Paragraph headings in these General Terms and Conditions are not material parts of
<br /> the agreement and should not be used to construe the meaning thereof.
<br /> 21 . Travel Expenses : Travel expenses shall not be reimbursed in the performance of this Contract . If travel is
<br /> necessary in the performance of this Contract, it shall be included in the approved project budget and narrative .
<br /> 22 . Sales/Use Tax Refunds : If eligible, the Grantee and all subgrantees shall : ( a ) ask the North Carolina Department
<br /> of Revenue for a refund of all sales and use taxes paid by them in the performance of this Contract, pursuant to
<br /> N . C . G . S . 10S - 164 . 14; and ( b ) exclude all refundable sales and use taxes from all reportable expenditures before
<br /> the expenses are entered in their reimbursement reports .
<br /> 23 . Entire Agreement : This Contract and any documents incorporated specifically by reference represent the entire
<br /> agreement between the Parties and supersede all prior oral or written statements or agreements . This Request
<br /> for Proposals, any addenda thereto , and the offeror' s proposal are incorporated herein by reference as though
<br /> set forth verbatim . All promises, requirements, terms, conditions, provisions, representations, guarantees , and
<br /> warranties contained herein shall survive the contract expiration or termination date unless specifically
<br /> provided otherwise herein , or unless superseded by applicable Federal or State statutes of limitation .
<br /> 24 . By Executive Order 24, issued by Governor Perdue, and N . C . G . S . § 133 -32, it is unlawful for any vendor or
<br /> contractor ( i . e . architect, bidder, contractor, construction manager, design professional, engineer, landlord ,
<br /> offeror, seller, subcontractor, supplier, or vendor) to make gifts or to give favors to any State employee of the
<br /> Governor' s Cabinet Agencies ( i . e . Administration , Commerce, Correction , Crime Control and Public Safety,
<br /> Cultural Resources , Environment and Natural Resources, Health and Human Services, Juvenile Justice and
<br /> Delinquency Prevention , Revenue, Transportation , and the Office of the Governor) . This prohibition covers
<br /> those vendors and contractors who :
<br /> ( 1 ) have a contract with a government agency; or
<br /> ( 2 ) have performed under such a contract within the past year; or
<br /> ( 3 ) anticipate bidding on such a contract in the future .
<br /> For additional information regarding the specific requirements and exemptions, vendors and contractors are
<br /> encouraged to review Executive Order 24 and G . S . Sec . 133 -32 .
<br /> DS
<br /> Rev . 07/2024 Governmental 5 of 8
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