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29 <br /> 1 John Roberts said it is not a requirement to have two. He said that it was a suggestion, <br /> 2 but the termination language could provide that if one party withdraws, the other two parties <br /> 3 remain in the agreement and that the withdrawal has no impact on the other parties. <br /> 4 Chair Bedford said that's better and would be consistent. <br /> 5 Commissioner Carter said she was glad to see the quarterly engagement in the <br /> 6 agreement. She said the work will be with the working group, but she would like to see additional <br /> 7 language stating that following every quarterly meeting, the designated liaison for each party will <br /> 8 present an update at a business meeting of their respective governing board. She said it helps <br /> 9 for public accountability. <br /> 10 Chair Bedford asked if that would be added as 3.08. <br /> 11 Commissioner Carter suggested 3.06. <br /> 12 Chair Bedford said she liked the language, but they cannot direct what the school boards <br /> 13 put on their agenda. <br /> 14 John Roberts said they could use the words "should" or "may" rather than "will." He said <br /> 15 if the school boards choose not to then they don't have to. <br /> 16 Vice-Chair Hamilton said she was surprised by the scope of the ILA, given that they had <br /> 17 discussed not hiring a program manager. She said that the ILA was to establish the core team <br /> 18 that would focus on the big bond projects to make sure they are receiving information in case <br /> 19 there are unexpected cost increases because of external issues. She said she sees tension in <br /> 20 the current process for the capital investment plan and the schools bringing smaller projects to <br /> 21 staff and getting them approved. She said that the core team was for the big, broad projects so <br /> 22 they can be responsive to the community in how the money is being spent. She said she would <br /> 23 like to see the ILA stay with the bond projects. <br /> 24 Chair Bedford asked for clarification on Vice-Chair Hamilton's concerns about program <br /> 25 management because the Board discussed hiring a county employee to work with the program. <br /> 26 Vice-Chair Hamilton said the ILA should focus on the big projects for the bond, not for <br /> 27 projects at $250,000. She said the county position which was described as an analyst is <br /> 28 coordinating information. She said the schools are each hiring the project managers, but the <br /> 29 county is not. She said they should focus on the big projects and not micro-manage. She said <br /> 30 that collaboration between the county and school districts has improved over the years and that <br /> 31 the ILA codifies it. She said in 3.08, she wanted to specify quarterly communications with the <br /> 32 public. <br /> 33 Chair Bedford said that would fit in with 3.08, which states that the county will create a <br /> 34 website that tracks projects, progress, and spending. <br /> 35 Vice-Chair Hamilton said that the website would not be enough. She said they should <br /> 36 communicate quarterly with the public. <br /> 37 Commissioner Fowler said she was supportive of the comments emailed from the school <br /> 38 board chairs earlier in the day. She said she agreed with Vice-Chair Hamilton on going with major <br /> 39 projects. She said the CMAR should just be done with major projects. She said they should <br /> 40 rework the language about change orders and the minimum amount. <br /> 41 Commissioner Carter asked how major projects would be defined. <br /> 42 Kirk Vaughn said that there are three buckets for funding capital. He said the biggest <br /> 43 bucket is for major projects, such as major school renovation or replacement. He said the next is <br /> 44 high priority needs, such as annual replacement of components like roofs or HVAC systems. He <br /> 45 said the third component is everything else. He said both the major projects and the high priority <br /> 46 needs are budgeted on a project basis and that is already happening through the CIP process. <br /> 47 Chair Bedford said since there is not a dollar cut off, they could delete the minimum of <br /> 48 $250,000. <br /> 49 Commissioner Carter said she did not know what the division is between the buckets. <br /> 50 Kirk Vaughn said that is set in the school capital funding policy. He said the funding for <br /> 51 major projects is the bond and pay-go. He said any leftover bond funds could be used for high <br />