Minutes 10-14-2025-Joint Meeting w/Fire Department

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48 Slide #38 GroupTrue North Performance Central Pines Introduction,Review,and Research Preparation • Meetings with staff Review key documents • Review key materials Individual meetings with Commissioners • Attend Nov 11 to introduce role and Attend Nov 14 process • Attend Nov 14 Nov 21 Retreat Facilitation Nov 21 Retreat Facilitation • Tailored agenda,facilitation guide,and Structure facilitation tools Facilitate to find consensus and identify • Facilitate to build consensus to advance next steps for Plan development Plan to community engagement Deliverables Wrap-Up • Written summary with key decisions and Written summary report that highlights next steps discussion and action items • Consultation with staff and key Meet with staff to review report stakeholders to align priorities,clarify follow-up actions,and ensure readiness for community engagement Key Staff Key Staff Rebecca Jackson,CEO, Project Lead and Alana Keegan, Local Government Services Facilitator Director, Project Lead and Facilitator;and Chris Lawson,Senior Planner Proposed Cost: $10,000 Proposed Cost: $7,500 Tom Altieri presented the two proposals for facilitation services. Commissioner Carter said she noticed a difference in the deliverables. She asked about the nature of True North's "key stakeholders" consultation and whether or not it would include conversations with partners. Tom Altieri explained that this likely refers to stakeholders within Orange County itself, such as the Planning Board, internal staff, and perhaps various departments that would be impacted by the decision-making process, but there is potentially additional opportunity there to include partners. Commissioner Greene said she has significant experience with Alana Keegan and believes she is well-qualified. She added that Central Pines wants to be a partner, and their services should be taken advantage of. Commissioner Portie-Ascott said she likes Central Pines because of the price but wants to understand the additional services it looks like True North is offering. She asked Tom Altieri to explain what the tools might be that are mentioned under the November 21 Retreat Facilitation section. Tom Altieri said those tools are to be determined. He said both facilitators said they would attend the Board's retreat on November 111" and would have ideas afterward on what tools would be helpful for facilitation at the next retreat. Chair Bedford said the other option is not to have a facilitator. Vice-Chair Hamilton said she is not keen on having a facilitator but prefers Alana Keegan of the two options because she thinks individual meetings with the commissioners are important. She said she is concerned about this process because commissioners have not had a chance to talk at a higher level and then delve in. She said she isn't interested in someone coming in and controlling that process. She added that she is not concerned with bringing in other partners at this point for discussion. Commissioner Portie-Ascott asked if facilitation must be done by someone outside of the county.