Agenda - 06-27-2002 - 8s - Laserfiche WebLink

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r 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 27, 2002 Action Ageppa Item No. —S SUBJECT: Bid Award: Whitted Parking Lot Paving Project DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones (919) 245-2652 Bid Tabulation Parking Memorandum to Whitted TELEPHONE NUMBERS: Employees Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider awarding a bid for paving two (2) parking lots at the Whitted Building, 300 West Tryon Street, Hillsborough, NC. BACKGROUND: Sufficient parking at the Whitted Building continues to be a challenge. The County has recently taken several steps in an attempt to address parking issues, including relocating the Orange Public Transportation buses off-site and designating lots for public and employee parking (see attached memorandum to employees from the Manager). One of the primary mechanisms to maximize existing parking, however, is to pave the lots. Engineering estimates indicate that the number of cars parked can be increased by up to 25% on a paved lot in which the spaces are marked. Specifications were prepared by MANA Engineers to pave two (2) lots; one at the comer of Tryon and Hassell Streets and the other which lies to the east of the Whiffed Building with entry off Tryon Street. Bids were solicited on June 5, 2002, with three responsive bids received. The bids ranged from $60,500 to $99,823 (see attached tabulation). The engineering estimates for this work were in the range of$75,000. The low bid as submitted by Patriot Builders for $60,500 reflects the current, much improved bid climate and is recommended for award. If approved by the Board, the work would be carried out in July 2002. FINANCIAL IMPACT: Funds are currently available in the Whitted Human Services Capital Project to cover the cost of the parking improvements outlined in the Background section. The Board approved the appropriation of pay-as-you-go funds to this project in previous fiscal years. RECOMMENDATION(S): The Manager recommends that the Board award the bid for paving two (2) parking lots at the Whiffed Building to Patriot Builders in an amount of$60,500; and authorize the Purchasing Director to execute the appropriate paperwork pursuant to the specifications, drawings as prepared by MANA Engineering, and the bid response dated June 5, 2002 as submitted by Patriot Builders.