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B . The AGENCY agrees that Its use of CHRI is for this purpose alone and for no <br /> other, and that neither it , nor any of its employees , shall make any other or further <br /> use of such information , including confirming the existence or non - existence of a <br /> criminal record . <br /> C . The AGENCY understands that In order to obtain a state and national criminal <br /> history record check , only one ( 1 ) applicant fingerprint card shall be submitted to <br /> NCSBI for processing . <br /> D . The AGENCY must make requests in writing through the Authorized Official to <br /> the NCSBI . Requests from other AGENCY officials will not be honored . The <br /> applicant' s/employee ' s complete name , sex , race , date of birth , social security <br /> number ( optional ) and any other descriptive data as shall be appropriate to <br /> identify the individual , shall be submitted on the fingerprint card provided by the <br /> NCSBI . <br /> E . The AGENCY understands the Authority for Release of Information form is not to <br /> be submitted to the NCSBI but shall be retained by the AGENCY for a period of <br /> one ( 1 ) year frorn the date the fingerprints are submitted to the NCSBI . <br /> F . The AGENCY understands that if the information contained In the CHRI is used <br /> to disqualify an individual , the CHRI shall be provided to the subject of the record <br /> and afforded an opportunity to provide additional information or challenge the <br /> accuracy of the Information , Any individual wishing to correct , complete or <br /> otherwise challenge a CHRI record must avail themselves of the procedures set <br /> forth in the Division of Criminal Information ( DCI ) administrative procedures . ( 14B <br /> NCAC 18B . 0404 ) . <br /> G . With the exception of Section III , Paragraph E noted above , the AGENCY <br /> understands that under no circumstances shall CHRI obtained from NCSBI and <br /> FBI be released to or reviewed by anyone other than the AGENCY , <br /> H . The AGENCY understands that an individual should not be presumed to be guilty <br /> of any charge/arrest for which there is no final disposition reflected in the CHRI . <br /> I . The AGENCY agrees that the CHRI will not be received or sent by email or fax , <br /> The AGENCY agrees to contact the NCSBI for approval before initiating use of <br /> an electronic system intended to store any CHRI received by the NCSBI . <br /> J. The AGENCY agrees to comply with the most recent version of the FBI ' s <br /> Criminal Justice Information Services (CJIS) Security Policy and , if applicable , <br /> the Security and Management Control Outsourcing Standard for Non - <br /> Channeler. <br /> K . The AGENCY agrees to notify the NCSBI in writing prior to entering a contract <br /> with a third party for outsourcing services that will require the third party to have <br /> access to CHRI supplied by the NCSBI and /or the FBI . <br /> L . The AGENCY shall be responsible For the security and privacy of the CHRI <br /> received by it or received by any private contractor pursuant to a specific <br /> agreement with the AGENCY . <br />