2025-629-E-Housin Dept-St. Matthew's Episcopal Church-Cold Weather Shelter

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ORANGE COUNTY GOVERNMENT MEMORANDUM OF AGREEMENT FOR THE USE OF FACILITIES AS A COLD WEATHER SHELTER This Agreement is made and entered into between Orange County, a political subdivision of the State of North Carolina (hereinafter, “County”), and St. Matthew’s Episcopal Church, a North Carolina Nonprofit Corporation (hereinafter, “Owner”) situated at 210 St. Mary’s Road, Hillsborough, NC 27278 [mailing address: Post Office Box 628, Hillsborough, NC 27278]. Orange County is dedicated to ensuring the appropriate and efficient response to emergencies throughout Orange County. Orange County also plans for the Orange County response to a disaster and other complex emergencies. The parties hereto mutually desire to reach an understanding that will result in making the aforesaid facilities of Owner available to the County for the use as an emergency overnight shelter during extreme winter weather events. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The Owner agrees to allow the County use of its fellowship hall space, including bathrooms and kitchen, at 210 St. Mary’s Road, Hillsborough, NC 27278 (the “Shelter”) as an emergency overflow shelter during cold weather ("White Flag") nights where the temperature reaches 32 degrees or below. Owner will ensure access by the County no later than 7:00 pm on forecasted White Flag nights and continuously until 8:00am the following morning. 2. On these White Flag nights, the County will operate an overnight emergency shelter for up to 20 individuals inside the Shelter. The County will provide coordination, staffing, and supplies for the Shelter and will ensure individuals using the Shelter vacate the Shelter by 8:00 a.m. on the morning following a White Flag night. The Owner will allow the County to keep supplies for the Shelter operation in a closet or room of their choosing, including but not limited to folding cots, blankets coffee maker, water and snack supplies. The County will also provide professional cleaning services, as described below, on weekday mornings following White Flag nights that the Shelter is open. 3. County shall exercise reasonable care in conducting its activities in the Shelter and further agrees that it shall use its own food and supplies during its use of the Shelter. Should County use Owner’s foods or supplies, County agrees to replace or reimburse Owner for such foods or supplies belonging to Owner that may be used by the County in the conduct of its relief activities in the Shelter. Such foods or supplies of the Owner shall be catalogued by Owner during the walkthrough of the Shelter and the catalogued items provided to County in list form prior to opening of the Shelter. 4. Owner and County should remain in contact during the operation of the Shelter. The County will have primary responsibility for the operation of the Shelter and will designate a County official from the Orange County Housing Department, to manage the sheltering activities. The Owner will designate a representative to coordinate with the County regarding the use of the Shelter by the County. The County is responsible for the accommodations necessary for the special needs population. Additionally, the Owner should provide 24-hour contact Docusign Envelope ID: 36549BFD-2592-424C-83CE-EE64118257DC