Agenda 10-21-2025; 8-f - Authorization for County Manager to Sign the State Bureau of Investigation Non-Criminal Justice Access Agreement

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5 M. The AGENCY understands the CHRI shall be kept under lock and key, separate from the Personnel Files. The CHRI shall only be available to the Authorized Officials as set forth in this access agreement. N. The AGENCY shall be responsible for reviewing AGENCY policies and knowing what data can and cannot be used as grounds for denying or terminating employment in accordance with standards in the appropriate enabling legislation referred to above. O. The AGENCY understands that NCSBI and the FBI maintains only those criminal records for which an individual is required by law to submit to the fingerprinting process; consequently, there are criminal records maintained by other states or local agencies that are not on file with the NCSBI or the FBI. P. If state and national, the AGENCY agrees to pay the fee of thirty-eight ($38.00) dollars for every criminal record check. The AGENCY understands it will be billed at the end of each month for the amount due. The AGENCY will return a copy of the invoice with the AGENCY's check in the amount of the total payment due. The payment is due the following month. The AGENCY's check should be made payable to the North Carolina State Bureau of Investigation and mailed to: NC State Bureau of Investigation Attention: Business Office Post Office Box 29500 Raleigh, North Carolina 27626-0500 Q. If state ONLY, The AGENCY agrees to pay the fee of ten dollars (10.00) for each name check or fourteen dollars (14.00) for every fingerprint card processed by SBI, which reflects the cost of providing the CHRI record. The AGENCY understands it will be billed at the end of each month for the amount due. The AGENCY will return a copy of the invoice with the AGENCY's check in the amount of the total payment due. The payment is due the following month. The AGENCY's check should be made payable to the North Carolina State Bureau of Investigation and submitted. IV. Penalties/Liability The NCSBI reserves the right to terminate this Agreement upon determining that the AGENCY has violated any applicable law, rule or regulation or has violated the terms of this Agreement. The Agency agrees to indemnify and to absolve of liability the North Carolina Department of Public Safety, NCSBI, and its officials and employees from and against any and all claims, demands, actions, suits, and proceedings by others, against all liability including but not limited to any liability for damages by reason or arising out of any false arrest or imprisonment, employee action, or any action whatsoever, or against any lost, cost, expense, and damage, resulting therefrom, arising out of this Agreement, or breach of this Agreement, or NCSBI rules and regulations.