Agenda 10-21-2025; 8-c - Memorandum of Understanding Between Orange County and Town of Hillsborough for the Solar Feasibility Study, and Approval of Budget Amendment #3-A

Browse Search

Orange County-Solar Feasibi I ity Study Submitted by Pisgah Energy 4 PISGAH ENERGY Uz514N a VE V.FELO YMI:.N'd' investigation will require support from County and Town staff members to access the facilities.Access to the rooftops, electrical rooms and IT rooms must be provided. Site visit reports submitted to County and Town staff. 5) Preliminary Solar Design and Helioscope Production Reports — Helioscope is the solar design and production modeling software that will be used for the preliminary designs. The Helioscope report defines the DC/AC capacity of the solar project, lists all model numbers/quantities for the equipment used in the preliminary designs, and displays the estimated annual/monthly energy generation in kilowatt-hours (kWh).A comparison of electricity consumption at the site to the solar PV system output will be provided. The location and layout of the solar project, as well as the shading analysis is shown in the report.The CO2 offset from the solar PV system will be provided. 6) Structural Analysis of Proposed PV Systems—Solar layouts will be provided to NV5 along with the dead-load weight of the solar PV system, as well as any existing structural drawings that are available. NV5 will conduct a site visit to evaluate the roof framing structure to determine whether the roof has the structural capacity to safely support the proposed solar system. If the assumed system increases the force in the structural supporting elements by more than ten (10) percent, NV5 will provide general strengthening recommendations. Following the visit, NV5 will provide a certified report summarizing the findings,assessing the conditions of the roof structure, and making recommendations for each building. 7) Project Budgeting-Each project will be estimated via line-item estimate.The budgets will include the estimated costs for continued design-development, interconnection with utility, construction,and construction administration. 8) Financial Analysis—After completing project estimating and system design details (including annual production and the applicable utility rate schedule), we will complete a financial analysis that includes the applicable incentives for each project and aggregated portfolio. The metrics for financial analysis include Net Present Value (NPV), Internal Rate of Return (IRR) and Levelized Cost of Energy (LCOE). Operation and Maintenance costs, facilities service upgrades(where applicable)and interconnection costs will also be included in the financial analysis. We will work with County and Town staff to prioritize which projects are most beneficial and likely to have the best return on investment. 9) Compiled Feasibility Report — Once the feasibility studies are complete, we will compile our findings into a comprehensive report and present it to County and Town Staff. 10) Meetings—Meeting with owner as required at key milestones to present findings. Progress report emails will be sent to staff members every two weeks. 11) Pricing-Valid for 30 days. 12) Any changes in scope are excluded from Basic Services. Orange County Fees-The lump sum fee for the basic services above, excluding reimbursables expenses is: Eighty-Eight Thousand Four Hundred Sixty Dollars........................................................................$88,460 Town of Hillsborough Fees-The lump sum fee for the basic services above, excluding reimbursables expenses is: Twenty-Three Thousand Two Hundred Sixty Dollars........................................................................$23,460 Payment Terms—Project will be invoiced monthly for the project's work in progress. Payment is due Net 30 from date of the invoice. Should the project be postponed, put on hold, canceled,or delayed, payment for any services provided will be due. Please be advised that a fee may be incurred if the project is put on hold or reactivated later. Additional Services—Upon mutual agreement,we may provide services not listed in this proposal or items excluded per the hourly rate schedule provided below, unless a specific fee is proposed and agreed upon before work on the additional service begins.Additional services include, but are not limited to, the following: • Changes in scope during the feasibility study. • Revisions, alternates, or changes to the preliminary solar PV system designs. • Detailed design of any reinforcement to existing structures. • Eno River Parking Deck—Following completion of the feasibility study,additional design services are available to develop the solar canopy structural design.The structural drawings will contain plan views,elevations with Solar •.. _