Agenda 10-21-2025; 8-a - Minutes for September 16, 2025 Business Meeting and September 25, 2025 Joint Meeting with Schools

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18 1 Slide #7 NEXT STET'S • Boards to use this meeting to discuss or make recommendations to change framework of ILA. • If there is general consensus, the ILA will be presented at all entities for approval within next month. • BoCC can approve Oct 7t" or Oct 2181 • Team members can be assigned and CORE team can convene immediately after approval. ORANGE COUNTY NORTH CAROUNA 2 3 Chair Bedford said the goal tonight is to get feedback from the boards on the draft ILA. 4 She asked Kirk Vaughn how the project approval will work with the ILA once approved. 5 Kirk Vaughn said that county commissioners approve projects through the budget process 6 and have already approved planning funds for elementary schools for both districts in the most 7 recent budget. He said construction funding approval for those schools is anticipated in the 8 upcoming budget cycle. 9 Bonnie Hauser asked about the program management structure. 10 Kirk Vaughn said project management will remain with the school districts, and the CORE 11 Team will inform some of the big picture program management ideas. 12 Chair Bedford emphasized the value of Wake County's model, where staff met monthly 13 and then communicated with the elected boards and the public. She noted this would be a good 14 way to keep communication open. 15 Vice-Chair Hamilton said she would like more specificity in the section of the ILA about 16 regular communication with the public. She asked what others thought. 17 Al Ciarochi, CHCCS Deputy Superintendent for Operations, said CHCCS is planning to 18 have quarterly updates to the Board of Education and monthly updates at the Finance, Facilities, 19 and Operations Committee meetings. He said the ILA speaks to a public dashboard that would 20 be county managed. 21 Vice-Chair Hamilton said she would like to see different forms of updates to the community 22 outside of social media. She said she would like for it to be clear which entity will do what in the 23 ILA, to know who to hold accountable. 24 Travis Myren said county staff with talk with the school districts and bring something back 25 to the Board with those specifics. 26 Will Atherton said the website is not available to all OCS families, and they need to think 27 about other options to make sure the sharing of information is inclusive. 28 Chair Bedford mentioned that Community Relations has a monthly ad that runs in the 29 News of Orange newspaper and is working on more ideas for reaching the public. 30 Commissioner Greene asked if this is a time when mailings to parents would be beneficial. 31 Chair Bedford said, unfortunately, that is very expensive. She suggested printing notices 32 to go out with students over the weekend. 33 Travis Myren said the county can do a tax bill insert with information for residents.