Agenda 10-21-2025; 6-b - Discussion of the Draft School Construction Interlocal Agreement

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2 • The School Districts shall select a design professional and submit to the Board of Commissioners for review and approval and upon approval the School Districts shall manage the design of each project. Any amendments to the design contract shall be submitted to the County Commissioners for approval. • The School Districts shall directly manage school construction. Any change orders or amendments that increase the total budget of the project must go to the County for approval. • Requires the completion of a sales tax recapture agreement(s) prior to beginning any project. • Provides for how defaults and remedies are addressed. Staff also recommends establishing separate agreements with each School District, that way one District withdrawing from the agreement does not dissolve the relationship between the County and the other District. Along with the ILA, the County reviewed options in managing this process, and determined that it would be preferable to have staff provide oversight and communication during the project construction, rather than hiring a project management firm. The Manager recommends adding a 1.0 FTE (full time equivalent) School Capital and Financial Analyst to coordinate the meetings of the CORE Team, report back to the Board on school construction, and manage all public communications, including maintenance of a dashboard. This position would also consolidate other school related tasks that currently reside in different departments, like the coordination of the Schools Adequate Public Facilities Ordinance Technical Advisory Committee (SAPFOTAC) and the reporting of capital expenditures for financing and reimbursement. This position would be funded out of the Pay-Go funds set aside for Project Management. $500,000 was budgeted in FY 2026, and $1,000,000 is planned annually for future years. The County will retain approximately $45,000 for a position starting December 1, 2025, and will allocate the remaining Pay-Go funds to the School Districts for project and program management expenses. If the Board moves forward with the ILA, the formal creation of this position will be considered at a subsequent meeting. FINANCIAL IMPACT: There is no financial impact associated with discussion of the Interlocal Agreement. The School Capital and Financial Analyst position would utilize funds already budgeted in the FY 2025-26 budget. ALIGNMENT WITH STRATEGIC PLAN: This item supports: • GOAL 5: PUBLIC EDUCATION/LEARNING COMMUNITY OBJECTIVE 1. Foster collaborative relationships with formal and informal educational organizations and agencies to provide opportunities for community members to meet, connect, and learn together. OBJECTIVE 2. Improve school readiness and educational outcomes by providing access, training, tools, technology, and other resources needed to thrive. OBJECTIVE 4. Improve learning environments by investing in facilities over a 10-year period that address repair, renovation, and educational adequacy needs. RECOMMENDATION(S): The Manager recommends the Board provide feedback to the Manager, solicit feedback from both School Districts, to present an updated Interlocal Agreement for Board approval at a subsequent meeting.