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NON-STIP PMP August 5, 2025 CLOSEOUT Each Non-STIP project is formally closed out by NCDOT upon its successful completion. Throughout the lifecycle of each project, OCTS staff will ensure timely updates to the Non-STIP tracking table and GIS map, reflecting progress at key milestones. These tools will be continuously maintained to provide an accurate, real-time overview of active, pending, and completed projects. To support transparency, coordination, and informed decision-making, OCTS will also provide regular status updates to key stakeholders. These include the OUTBoard, NCDOT, and the OCTS Director. Updates will be shared through scheduled quarterly meetings and formal monthly reporting, offering both summary-level and geospatial insights. Documentation and Final Reporting Framework • Non-STIP Table and GIS Map Updates The project tracking table and corresponding GIS map will be updated promptly as each project progresses and finalized upon project closure to reflect completion status and key outcomes. • Quarterly Stakeholder Reports A detailed quarterly report will be prepared and shared with the OUTBoard and NCDOT. This report will summarize project milestones, address any issues or delays, and provide updates on project impacts and performance. • Monthly Director Updates The OCTS Director will receive a concise monthly summary, accompanied by an updated GIS map. This report will highlight project developments, complete work, and anticipate next steps to support executive oversight. This structured reporting and documentation process ensures that all Non-STIP projects are managed with consistency, transparency, and accountability from initiation through to formal closeout. Let me know if you'd like this translated into a reporting calendar or workflow diagram. 18