Orange County NC Website
Browse       Search
NON-STIP PMP <br /> August 5, 2025 <br /> Communication Protocols <br /> • Internal Coordination <br /> o Weekly check-ins among OCTS staff to discuss progress, address issues, and refine <br /> action plans. <br /> o Monthly briefings to the Director to summarize key updates, milestones, and potential <br /> risks. <br /> • External Communication <br /> o Frequent (daily or as needed) coordination with NCDOT staff to resolve road-related <br /> issues. <br /> o Open communication channels with the public to ensure responsiveness to minor <br /> infrastructure concerns and inquiries. <br /> • Stakeholder Reporting <br /> o Quarterly reports provided to NCDOT and OUTBoard summarizing project status, key <br /> accomplishments, and anticipated next steps. <br /> Tracking and Documentation procedures <br /> • GIS-Based Tracking <br /> o Utilize GIS systems with detailed attribute tables and mapping layers to document the <br /> status, location, and scope of each Non-STIP project. <br /> • Formal Reporting <br /> o Generate a three-page quarterly report summarizing activities for OUTBoard and <br /> NCDOT. <br /> o Provide a concise, one-page monthly update for internal review by the Director to <br /> maintain visibility into project execution. <br /> To enhance implementation clarity, consider adding a section summarizing strategic action <br /> steps for executing Non-STIP projects. <br /> Arti escripti <br /> 1.Project identification Input Gather projects from adopted plans,TAS, OCTS& <br /> OUTBoard,and public. OUTBoard <br /> 2.Project Screening Data-Driven Evaluate safety, mobility,and equity metrics; OCTS staff <br /> Prioritization include qualitative data and/or reference <br /> plan(s). <br /> 3.Project Mapping GIS Integration Map project locations with overlays for data OCTS staff <br /> analysis, plans,and others. <br /> 4.Feasibility Review Confirm Eligibility Ensure no ROW,confirm funding,and OCTS+ <br /> implementation readiness. NCDOT <br /> 5.Interagency Alignment Coordinate Scope Conduct interagency meeting with NCDOT OCTS+ <br /> with NCDOT NCDOT <br /> 14 <br />